Files > IPAC VENDOR AGREEMENT FILE

name
IPAC VENDOR AGREEMENT FILE
number
161.95
location
^FBAA(161.95,
description
This file contains Intra-governmental Payment and Collection System (IPAC) vendor agreement data that is applicable to Fee Basis invoices. Each record in this file is for a specific vendor and fiscal year. More than one record can be entered for the same vendor. When Fee invoices are entered, if the vendor being paid has an active IPAC vendor agreement on file the system will require the payment to be made via the IPAC system. This Department of Treasury system is used to transfer funds between government agencies. Per VHA Directive 2004-038, this file definition should not be modified.
Fields
#NameLocationTypeDetailsIndexDescription
.01id(+)0;1FREE TEXTBThe ID is automatically generated by the software when a new record is created.
1vendor(+)0;2POINTER161.2VThe federal vendor associated with the agreement. If a vendor has an active agreement on file, the system will force all payments to that vendor to be made via IPAC.
2fiscal year(+)0;3NUMERICThe fiscal year is used to identify the applicable period for an agreement record. It is displayed as an identifier to assist in selection of the appropriate record.
3status(+)0;4SET OF CODESN:NEW
A:ACTIVE
I:INACTIVE
Status of the record. The NEW status is only set by the system and it indicates a record that is partially entered and is missing some required fields. Once all required fields have been filed, the status is automatically changed to ACTIVE.
4description(+)0;5FREE TEXTThe description is an identifier. It is displayed during selection of an agreement to assist the user to make an appropriate choice.
5sharing agreement no.0;6FREE TEXTThe sharing agreement number that is related to the IPAC vendor agreement.
6customer alc(+)1;1FREE TEXTThe customer ALC is the agency location code (ALC) of the government agency that will be paid.
7receiver tas(+)1;2FREE TEXTThe Treasury Account Symbol (TAS) for the government agency that will receive the IPAC transaction. This is a composite field which contains 9 different component fields. Each part of the TAS must be specified according to the following character position layout. Pos# Field Name ----- ---------- 1-2 Sub-level Prefix (SP): " " 2 spaces 3-5 Allocation Transfer Agency ID (ATA): " " 3 spaces 6-8 Agency Identifier (AID): "097" is for DoD/DFAS 9-12 Beginning Period of Availability (BPOA): FY 13-16 Ending Period of Availability (EPOA): FY 17-17 Availability Type Code (A): " " or "X" (see below) 18-21 Main Account Code (MAIN): "0130" 22-24 Sub-Account Code (SUB): "000" 25-27 CGAC Component TAS indicator: " C" 2 spaces + "C" The Availability Type Code is a blank space if using the BPOA/EPOA FY Funds. For No-Year Funds, the Availability Type Code is "X" and the BPOA and EPOA values should both be 4 blank spaces.
7.5sender tas(+)1;5FREE TEXTThe Treasury Account Symbol (TAS) for the government agency that will send the IPAC transaction. Please enter '036' as the Agency ID Number for the VA. Central Fee will construct the full Sender TAS based on the Obligation Number received in the payment batch transmission.
8agency field station number(+)1;3FREE TEXTPlease enter the DoD Fiscal Station Number. This station number will be used in the IPAC field called 'FSN/AAA/ADSN'. Do NOT enter the VA station number here.
9obligating document no.(+)1;4FREE TEXTPlease enter the DoD Obligating Document Number. This is the internal accounting document number of the billing agency.
10station contact name(+)2;1FREE TEXTName of VA employee that should be contacted if there are questions about the IPAC transaction. This value will be included in the IPAC transaction.
11station contact phone(+)2;2FREE TEXTPhone number for the station contact name.
12station contact email(+)2;3FREE TEXTE-mail address for the VA employee who is the station contact.
13complete line of accounting(+)3;1FREE TEXTPlease enter '097' as the Agency ID Number for the DoD/DFAS. The actual Complete Line of Accounting will be entered into the DESC. OF GOODS & SERVICES field.
14desc. of goods & services(+)4;1FREE TEXTThis is a 200 character free text field. Please enter the full and complete Line of Accounting (LOA) including the FSN and the DoD Obligating Document number and any other information required by DFAS in the Transaction Description field on the IPAC transaction.
15miscellaneous info (1)5;1FREE TEXTThe text (if any) in MISCELLANEOUS INFO (1) will be included in the Miscellaneous Information block of the IPAC transaction. Miscellaneous Information may be used to specify the address of the military treatment facility that is being paid and/or a point of contact at DFAS.
16miscellaneous info (2)6;1FREE TEXTThe text (if any) in MISCELLANEOUS INFO (2) will be included in the Miscellaneous Information block of the IPAC transaction immediately after the text from MISCELLANEOUS INFO (1). Miscellaneous Information may be used to specify the address of the military treatment facility that is being paid and/or a point of contact at DFAS.

Referenced by 3 types

  1. IPAC VENDOR AGREEMENT MRA (161.96) -- ipac vendor agreement
  2. FEE BASIS PHARMACY INVOICE (162.1) -- ipac vendor agreement
  3. FEE BASIS INVOICE (162.5) -- ipac vendor agreement