This file contains the information gathered when a site is notified that a veteran has been admitted to a civil hospital. Per VHA Directive 10-93-142, this file definition should not be modified.
.01date/time(+)0;1DATE-TIMEBDate and Time that the vendor notifies the COJ of this episode of hospitalization.
1vendor(+)0;2POINTER161.2CName of the vendor who is notifying you of a veteran request for care.
2person who called0;3FREE TEXTThis is a free text field that contains the name of the person who is notifying you.
3veteran(+)0;4POINTER2DThis is name of the veteran who is requesting services from the VA.
3.5date/time of admission(+)0;19DATE-TIMEThis field contains the date and time of admission to the civil hospital.
4authorized from date/time(+)0;5DATE-TIMEThis field contains the date and time that you begin accepting responsibility for bills incurred if the veteran is found to be legally and medically entitled.
5admitting diagnosis0;6FREE TEXTThis is the admitting diagnosis of the veteran which is usually obtained from the person who called.
6attending physician0;7FREE TEXTThis field is a free text field. Please enter the name of the attending physician for this patient.
6.5atten.physician phone number0;18FREE TEXTThis field contains the phone number of the attending physician while the patient was residing in the non-VA facility.
7user entering notification0;8POINTER200This field contains the name of the user who entered the notification.
8legal entitlement0;9FREE TEXTIf a veteran is determined not to be legally entitled then s/he is assumed not medically entitled and the status of the request becomes complete.
9date of legal determination0;10DATE-TIMEThis is the date that the legal entitlement was entered into the computer.
10user entering legal determ.0;11POINTER200The user who entered the legal entitlement.
11medical entitlement0;12FREE TEXTOnce the legal entitlement has been determined the medical entitlement must be determined following VA regulations.
12date of medical determination0;13DATE-TIMEDate the user entered the Medical determination.
13user entering medical determ.0;14POINTER200Name of the user who entered the medical determination.
14suspense code0;16POINTER161.27A pointer to the Fee Basis Suspension file, allows the user to enter in a suspense reason for Legal or Medical denial.
15description of suspension1;0WORD-PROCESSINGIf the user enters a '4' for 'other' in the suspense field s/he can enter a word processing text for reason why.
16associated 70780;17POINTER162.4This field is set by the system when the user sets-up a 7078 for an associated request. This prevents multiple 7078's for one request.
17referring provider2;1POINTER200The VA physician who made the referral on behalf of the veteran to the non-VA hospital for inpatient health care services.
100request status(+)0;15SET OF CODES1:PENDING ENTITLEMENT
This status is determined based on the medical and legal entitlement questions being answered. The status is 'Pending Entitlement' until the legal entitlement is determined. The status goes to 'Pending Physician Contact' until the Medical determination has been entered.

Referenced by 1 types

  1. FEE CH REPORT OF CONTACT (161.5) -- associated request