| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .001 | number | 11 | This allows pull lists to be selected by internal file number | |||
| .01 | pull list(+) | 0;1 | FREE TEXT | B | This allows a group of requests for records to be logically grouped in a list for group action, charged out by the system. | |
| 2 | date records needed(+) | 0;2 | DATE-TIME | C | This identifies the date for a group of requests for records. | |
| 3 | user entering request | 0;3 | POINTER | 200 | This defines the user who made the requests on the pull list | |
| 4 | record type restriction | 0;4 | POINTER | 195.2 | This defines particular types of records which may be requested on a pull list. | |
| 5 | borrower(+) | 0;5 | POINTER | 195.9 | This defines the borrower in the system for the list of records. | |
| 6 | pull list status | 0;6 | SET OF CODES | c:CHARGED x:CANCELLED r:REQUESTED | This delineates the state of the pull list in the system. | |
| 7 | date/time current status | 0;7 | DATE-TIME | This defines the date, time the status of the pull list was set. | ||
| 8 | user responsible for status | 0;8 | POINTER | 200 | This defines the user in the system who changed the status of the pull list. | |
| 9 | cancel reason | 0;9 | POINTER | 195.6 | This defines different reasons for cancelling the pull list. | |
| 10 | type of list | 0;10 | SET OF CODES | 1:SCHEDULING 2:ADHOC 3:RECORD RETIREMENT | This allows the system to differentiate between pull list generated from Scheduling clinics and other pull lists. | |
| 11 | volumes requested | 0;11 | SET OF CODES | A:ALL VOLUMES L:LATEST VOLUME | This allows the system to handle multi-volume records by defining the needs of the borrower. | |
| 12 | institution of borrower(+) | 0;12 | POINTER | 4 | This further describes the borrower of the record for different divisions within the system. | |
| 13 | date/time pull list printed | 0;13 | DATE-TIME | This defines the date, time the pull list was printed to identify the validity of the list at the present time. | ||
| 14 | date/time last updated | 0;14 | DATE-TIME | This defines the date, time of the last update to the list. | ||
| 15 | application(+) | 0;15 | POINTER | 195.1 | AC | This defines the application identified with the list to allow the system to share the same file with different applications. |
| 16 | holding area | 0;16 | POINTER | 195.9 | This allows groups of records to be moved to a temporary area before further distribution. | |
| 100 | comments | 1;0 | WORD-PROCESSING | This allows free text description to be added to the pull list to aid in justification and identification of the list. |