| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | receipt #(+) | 0;1 | FREE TEXT | B | This field should reflect the field service receipt number. This field is assigned during entry of payments and will separate different types of payment (cash, check, or credit card) for a particular user for a given time-frame. | |
| .02 | opened by(+) | 0;2 | POINTER | 200 | This field contains the name of the person who created the receipt. | |
| .03 | date opened | 0;3 | DATE-TIME | This field contains the date/time the receipt was created. | ||
| .04 | type of payment(+) | 0;4 | POINTER | 341.1 | A receipt is created for different types of payments, such as, Cash, Credit Card, or Check/Money Order. This field defines the types of payments that are stored under this receipt. | |
| .05 | *queued to post | 0;5 | DATE-TIME | ***** This field is no longer used. ***** | ||
| .06 | deposit ticket | 0;6 | POINTER | 344.1 | AD | The Date of Deposit defines the date that the payments received under this batch will be deposited to the bank. |
| .07 | processed by | 0;7 | POINTER | 200 | When a receipt is processed, the AR accounts are updated with the payments and the Cash Receipt documents are sent to FMS. This field tracks the user processing the receipt. | |
| .08 | date/time processed | 0;8 | DATE-TIME | When a receipt is processed, the AR accounts are updated with the payments and the Cash Receipt documents are sent to FMS. This field tracks the date and time the receipt was processed. | ||
| .09 | *start date/time | 0;9 | DATE-TIME | ***** This field is no longer used. ***** | ||
| .1 | *end date/time | 0;10 | DATE-TIME | ***** This field is no longer used. ***** | ||
| .11 | last edited by | 0;11 | POINTER | 200 | This contains the name of the person who last edited the receipt entry. This field is automatically entered each time a person edits the receipt. | |
| .12 | date/time last edit | 0;12 | DATE-TIME | This field contains the date/time the receipt was last edited. | ||
| .14 | status(+) | 0;14 | SET OF CODES | 0:CLOSED 1:OPEN | ASTAT | This field stores the status of the receipt. An open receipt can be modified (payments added, cancelled, or edited). A closed receipt cannot be changed. |
| .15 | total amount of receipts | COMPUTED | Total of all payments in the receipt. | |||
| .16 | lockbox ach number | 0;16 | FREE TEXT | Number assigned by banking institution to track their electronic deposit for the V.A. | ||
| .17 | eft record | 0;17 | POINTER | 344.31 | AEFT | If this is the detail receipt for a payment made via an EFT, this is the pointer to the individual EFT that was received. |
| .18 | era reference | 0;18 | POINTER | 344.4 | This is the pointer to the ERA record that will be associated with this receipt. | |
| 1 | transaction | 1;0 | MULTIPLE | 344.01 | This multiple contains all the payment transactions within a receipt. | |
| 100 | *progress | COMPUTED | ***** This field is no longer used. ***** | |||
| 101 | number of transactions | COMPUTED | Total number of payment transactions recorded on a receipt. | |||
| 200 | fms document number | 2;1 | FREE TEXT | ADOC | This field is used to store the FMS document number used to create the CR code sheets for this receipt. | |
| 201 | cr document entered on line | 2;2 | BOOLEAN | 1:YES 0:NO | This field will override the status of a cash receipt document. If a cash receipt document is rejected, you can set this field to a 1 to show the document is entered on line. |