# | Name | Location | Type | Details | Index | Description |
---|---|---|---|---|---|---|
.01 | line item number(+) | 0;1 | NUMERIC | B | This is the number of the item being requested. | |
1 | description | 1;0 | WORD-PROCESSING | This is a full description of the line item that is being requested. | ||
2 | potential vendor ptr | 0;2 | POINTER | 440 | This is the possible vendor that the requested line item could be purchased from. | |
3 | vendor product # | 0;3 | FREE TEXT | This is the vendor's identification of a particular item. | ||
4 | unit cost(+) | 0;4 | NUMERIC | This is the cost for each quanitity of the line item. | ||
5 | quantity required(+) | 0;5 | NUMERIC | This is the quantity of the requested line item. For replacement items, there must be a correspondance between the quantity being requested and the number of items being replaced. | ||
6 | total cost | COMPUTED | This is the UNIT COST times the QUANTITY REQUIRED to give an estimated total cost for the requested line item. | |||
7 | contract # | 0;6 | FREE TEXT | This field can be used if there is a special contract already in place for purchase of certain items. | ||
8 | parent system / component(+) | 0;12 | SET OF CODES | P:PARENT SYSTEM C:COMPONENT | Some items when being requested need to be listed separately but are not costed out separately. These would be considered components of a parent system. | |
9 | final quantity(+) | 0;7 | NUMERIC | This field contains the number of items that were approved. It may not be the same as the quantity required. | ||
10 | item status(+) | 0;8 | SET OF CODES | DD:DISAPPROVED DF:DEFERRED AP:APPROVED-PENDING FUNDS AF:APPROVED-FUNDED | This field is used to identify the status of a particular line item after the review process. Not all line items in a request may be approved. | |
11 | item status explanation | 3;0 | WORD-PROCESSING | If a line item was not approved, a reason is required as to why. | ||
12 | item status date | 0;9 | DATE-TIME | This is the date that the line item's status was determined. | ||
13 | csn | 0;10 | POINTER | 6917 | This is the Category Stock Number for non-expendable items. It is required for VACO 134s. | |
14 | equip com ranking(+) | 0;11 | NUMERIC | This field is used to rank the line item when the Equipment Committee is reviewing requests. | ||
15 | potential vendor | 0;13 | FREE TEXT | This field is to be used for entering a recommended vendor for a line item in a free text form if they are currently not in the Vendor file. |
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