Files > ACCOUNTS RECEIVABLE CATEGORY

name

ACCOUNTS RECEIVABLE CATEGORY

number

430.2

location

^PRCA(430.2,

description

This file stores the categories used for billing purposes along with the associated AMIS segment, General Ledger, ALD code and Type. DO NOT EDIT THIS FILE ! Per VHA Directive 10-93-142, this file definition should not be modified.

Fields

#	Name	Location	Type	Details	Index	Description
.01	category(+)	0;1	FREE TEXT		B	These are the Categories for Accounts Receivable.
1	abbreviation	0;2	FREE TEXT		C	This abbreviation can be used to enter or look-up the category.
2	segment	0;3	NUMERIC			This is the category's segment for AMIS reporting purposes. When a bill is setup, the AMIS segment of the bill is determined by the Category of bill and is stored with the bill under the AMIS Segment field.
3	gl #(+)	0;4	FREE TEXT			This is the General Ledger Number.
4	ald code	0;5	POINTER	420.3		This is the Appropriation/Limitation/Department code.
5	type(+)	0;6	SET OF CODES	P:PATIENT O:OTHER-PERSON T:THIRD PARTY V:VENDOR C:MEANS TEST PATIENT N:INSTITUTION		This code indicates the type of debtor that this category will be used for.
6	category number(+)	0;7	NUMERIC		AC	This field is assigned by the package and should not be edited. This field defines what type of AR category and is used throughout the AR package. Since this is a table file and the internal entry number for categories may not be the same from site-to-site, this field should remain the same regardless of the site where the file is located. This field is used for "look-up" purposes by the AR package.
7	receivable code	0;8	SET OF CODES	1:FEDERAL 2:NON-FEDERAL		The receivable code defines if the category of bill is a Federal Receivable or non-federal receivable. This field is used to provide a default when creating code sheets under the AR Accounting Technician menu. The code sheets require a "federal receivable" code.
9	charge interest?(+)	0;10	BOOLEAN	0:NO 1:YES		This field defines if this category of bill should be charged interest based on the interest rate effective at the time the bill was created. Interest is calculated every night by the AR package for all bills.
10	charge administrative?(+)	0;11	BOOLEAN	0:NO 1:YES		This field defines if this category of bill should be charged administrative charges based on the administrative amount effective at the time the bill was created. Administrative charges are calculated for each account every night by the AR package for all accounts.
11	charge penalty?(+)	0;12	BOOLEAN	0:NO 1:YES		This field defines if this category of bill should be charged penalty based on the penalty rate effective at the time the bill was created. Interest is calculated every night by the AR package for all bills.
12	accrued?	0;9	SET OF CODES	1:ACCRUED 0:NON-ACCRUED 2:EITHER		determines if bill is detail or summary.
13	refund/reimbursement	0;13	SET OF CODES	1:REFUND 2:REIMBURSEMENT		Determines which type of FMS bill to be generated base on category.
14	paragraph codes	0;14	FREE TEXT			Based on the category of the bill, CCPC will print out paragraph on the patient statement for the different rights and obligations. This field contains which paragraph/s goes with which type of bill.