Files > VENDOR

name

VENDOR

number

440

location

^PRC(440,

description

This file contains the listing of Vendors used by the facility. The data includes the name, address, contact person, contract number and FPDS data used when entering a request and purchase order.

Fields

#	Name	Location	Type	Details	Index	Description
.001	number		11			This is the vendor number.
.01	name(+)	0;1	FREE TEXT			This is the vendor name.
.05	supply whse. indicator	0;11	SET OF CODES	S:SUPPLY WAREHOUSE		This is the set of codes for supply warehouse indicator. Only one source can be designated as the supply warehouse.
.06	federal source	2;2	POINTER	420.8		This is the federal source.
.2	edi vendor?	3;2	BOOLEAN	Y:YES		This field identifies those vendors who are prepared to receive purchase orders electronically through the EDI system in AUSTIN. Don't enter anything in this field unless directed to do so from the EDI group in Austin, Texas.
.4	vendor id number	3;3	FREE TEXT		AG	This field uniquely identifies a vendor to the EDI system. Don't enter anything in this field unless directed to do so from the EDI group in Austin, Texas.
1	ordering address1(+)	0;2	FREE TEXT			This is the vendor ordering address line 1.
2	ordering address2	0;3	FREE TEXT			This is the vendor ordering address line 2.
3	ordering address3	0;4	FREE TEXT			This is the vendor ordering address line 3.
4	ordering address4	0;5	FREE TEXT			This is the vendor ordering address line 4.
4.2	ordering city	0;6	FREE TEXT			This is the city of the vendor ordering address.
4.4	ordering state	0;7	POINTER	5		This is the state for the vendor ordering address.
4.6	ordering zip code	0;8	FREE TEXT			This is the zip code of the ordering address.
4.7	county	2;4	FREE TEXT			This is the appropriate county for the given state of the vendor ordering address.
4.8	procurement contact person	0;9	FREE TEXT			This is the name of the procurement contact person.
5	vendor phone number	0;10	FREE TEXT			This is the phone number of the vendor contact person.
5.1	account no.	2;1	FREE TEXT			This is the vendor account number.
5.2	guaranteed delivery vendor?	2;11	BOOLEAN	Y:YES N:NO		Enter YES if there is a guaranteed delivery agreement for this vendor.
6	contract/boa number	4;0	MULTIPLE	440.03		This is the Vendor's Contract # or Basic Ordering Agreement(BOA) #.
8	labor surplus area?	2;5	BOOLEAN	Y:YES N:NO		This indicates whether or not the vendor is located in a labor surplus.
8.2	business type (fpds-88)(+)	2;6	SET OF CODES	1:SMALL 2:LARGE 3:OTHER ENTITIES 4:OUTSIDE U.S. 5:FEDERAL GOVT. SOURCE		This is the type of business for FY88 FPDS reporting purposes.
8.3	business type (fpds)(+)	2;3	SET OF CODES	1:SMALL 2:LARGE 3:OUTSIDE U.S. 4:OTHER ENTITIES		This is the type of business for FY89 FPDS reporting purposes.
9	type of ownership (fy88)	1;0	MULTIPLE	440.01		This is the type of ownership for FY88 FPDS reporting purposes.
10	socioeconomic group (fpds)	1.1;0	MULTIPLE	440.05		This is the socioeconomic group of the vendor for the current year.
11	special factors	3;1	FREE TEXT			These are the special factors to be considered when ordering from this vendor.
12.4	austin deleted?	2;9	BOOLEAN	Y:YES N:NO		This indicates whether or not the vendor has been deleted from the Austin DPC vendor file.
12.5	fee vendor	2;10	BOOLEAN	Y:YES N:NO		This indicates whether or not this vendor is a fee basis vendor.
13	is a sf129 on file?	2;7	SET OF CODES	Y:YES N:NO NA:NOT APPLICABLE		This indicates whether or not a Standard Form 129 is on file.
14	date of sf129(+)	2;8	DATE-TIME			This is the date of the Standard Form 129.
15	replacement vendor	9;1	POINTER	440		This is the replacement vendor.
16	service/return address1	6;1	FREE TEXT			This is the service/return address 1.
16.1	service/return address2	6;2	FREE TEXT			This is the service/return address 2.
16.2	service/return address3	6;3	FREE TEXT			This is the service/return address 3.
16.3	service/return address4	6;4	FREE TEXT			This is the service/return address 4
16.4	service/return city	6;5	FREE TEXT			This is the city of the service/return address.
16.5	service/return state	6;6	POINTER	5		This is the state of the service/return address.
16.6	service/return zip code	6;7	FREE TEXT			This is the zip code of the service/return address.
16.7	service contact person	6;8	FREE TEXT			This is the service contact person.
16.8	service phone no.	6;9	FREE TEXT			This is the phone number for the service/return contact person.
17	payment contact person	7;1	FREE TEXT			This is the payment contact person.
17.2	payment phone no.	7;2	FREE TEXT			This is the phone number for the payment contact person.
17.3	payment address1(+)	7;3	FREE TEXT			This is the mailing address, where payment of bill will be sent to.
17.4	payment address2	7;4	FREE TEXT			This is the mailing address, where payment of bill will be sent to.
17.5	payment address3	7;5	FREE TEXT			This is the mailing address, where payment of bill will be sent to.
17.6	payment address4	7;6	FREE TEXT			This is the mailing address, where payment of bill will be sent to.
17.7	payment city(+)	7;7	FREE TEXT			This is the city of payment address.
17.8	payment state(+)	7;8	POINTER	5		This is the state of the payment address.
17.9	payment zip code(+)	7;9	FREE TEXT			This is the zip code for the payment address.
18	calm id number	7;10	FREE TEXT		AF	This is the CALM identification number.
18.2	calm stub name	7;11	FREE TEXT			This is the CALM stub name.
18.3	dun & bradstreet #	7;12	FREE TEXT			This is the vendor's Dun & Bradstreet number, if applicable.
20	synonym	5;0	MULTIPLE	440.02		This is a synonym for the vendor.
21	remarks	8;0	WORD-PROCESSING			These are remarks about the vendor.
22.1	billing address1	.11;1	FREE TEXT			This is the billing address 1.
22.2	billing address2	.11;2	FREE TEXT			This is the billing address 2.
22.3	billing address3	.11;3	FREE TEXT			This is the billing address 3.
22.4	billing city	.11;4	FREE TEXT			This is the city of the billing address.
22.5	billing state	.11;5	POINTER	5		This is the state of the billing address.
22.6	billing zip code	.11;6	FREE TEXT			This is the zip code of the billing address.
22.7	billing phone number	.11;7	FREE TEXT			This is the phone number of the billing address.
30	date vendor created	10;1	DATE-TIME			This is the date the vendor was created, or the date the vendor name changed.
31	created by	10;2	POINTER	200		This is the person who created the vendor.
31.5	inactivated vendor	10;5	SET OF CODES	1:INACTIVATED		This field is set automatically by the option used to inactivate a vendor.
32	date inactivated	10;3	DATE-TIME			This is the date the vendor was made inactive.
33	inactivated by	10;4	POINTER	200		This is the person who made the vendor inactive.
34	fms vendor code	3;4	FREE TEXT		D	This is the code that FMS uses to identify a vendor. It comes from the SSN/TAX ID NUMBER field in this file.
34.5	fms vendor name	3;7	FREE TEXT			This is the FMS Vendor Name which is entered in the FMS system.
35	alt-addr-ind	3;5	FREE TEXT			This field allows one VENDOR to have many payment addresses.
36	non-recurring/recurring vendor	3;6	SET OF CODES	N:NON-RECURRING VENDOR R:RECURRING		This field having a 'N' will represent that this vendor will be used only one time.
38	tax id/ssn	3;8	FREE TEXT			This field will send FMS information that will be used as the FMS VENDOR CODE. FMS might use a different FMS VENDOR CODE but that is normally not done.
39	ssn/tax id indicator	3;9	SET OF CODES	S:SOCIAL SECURITY NUMBER T:TAX IDENTIFICATION NUMBER		This field identifies what the TAX ID/SSN field is.
40	payment hold indicator	3;10	SET OF CODES	N:NO Y:YES C:CORRESPONDENCE		Is payment for this vendor placed on hold? Do we pay this vendor or don't we.
41	1099 vendor indicator(+)	3;11	BOOLEAN	N:NO Y:YES		Is a 1099 form filled out for this vendor?
42	pending flag	3;12	SET OF CODES	P:PENDING APPROVAL C:CONFIRMATION OF APPROVAL		Internal IFCAP flag used to state what is being done with this vendor and FMS. When a vendor request is sent to FMS other requests should wait until there is a FMS VENDOR UPDATE. Actually no other requests can be created until the update comes back.
43	central remit	3;13	BOOLEAN	Y:YES N:NO		Should all payments for this vendor be sent to one place?
44	vendor type(+)	3;14	SET OF CODES	A:AGENT CASHIER C:COMMERCIAL E:EMPLOYEE F:FEDERAL GOVERNMENT G:GSA I:INDIVIDUALS-OTHER O:OTHER COUNTRIES R:COMMERCIAL-RECURRING PMTS U:UTILITY COMPANIES V:VETERANS K:CANTEEN
45	mti action	3;15	SET OF CODES	A:ADD F:ADD IFCAP ONLY C:CHANGE D:DELETE		This is a set of conditions telling IFCAP what to do with the FMS VENDOR UPDATE. This field is never changed by IFCAP users.
46	fax #	10;6	FREE TEXT			This is the vendor's FAX phone number.