| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | item no. | 0;1 | POINTER | 441 | B | This field stores the item master number of the item stored in the inventory point. |
| .4 | mandatory or requested source | 0;12 | VARIABLE-POINTER | 445, 440 | AC | This is the mandatory or requested source for ordering the item. This source must be used, if entered. If the source is not entered, the inventory point is free to select all available procurement sources. |
| .5 | group category code | 0;21 | POINTER | 445.6 | This is the group category code for the item, if applicable. | |
| .6 | procurement source | 5;0 | MULTIPLE | 445.07 | This is the available procurement sources for the inventory item when ordering. | |
| .61 | supply station quantity | 9;1 | NUMERIC | The quantity last report as on hand by the supply station is stored here. | ||
| .62 | qty from ss last updated | 9;2 | DATE-TIME | This field store the time that the supply station last reported its quantity on hand for this item. | ||
| .7 | item description | 6;1 | FREE TEXT | This is the description of the item. If the description is entered in this field, it will override the description in the item master file. | ||
| .8 | on-demand | 0;30 | BOOLEAN | Y:YES N:NO | This setting is applicable to items in the Primary and Secondary Inventory Points. Items in the Warehouse can never be considered to be On-Demand. An item is flagged as On-Demand if it must be stocked but is rarely used. These items must be tracked differently by GIP in order to accurately reflect the turnover of the standard items, i.e. those that are not On-Demand. | |
| .81 | on-demand audit | 10;0 | MULTIPLE | 445.13 | This file will store information each time the ON-DEMAND Setting for the inventory item is changed. | |
| 4 | unit of issue | 0;5 | POINTER | 420.5 | This is the packaging unit used at the inventory point to distribute the item. | |
| 4.5 | unit of issue package mult. | 0;14 | NUMERIC | The unit of issue packaging multiple is the number for converting the unit of issue into individual items. | ||
| 4.6 | date last received | 0;3 | DATE-TIME | This is the date the item was last received into your station's inventory. | ||
| 4.7 | last cost (unit of issue) | 0;15 | NUMERIC | This is the actual unit cost, in unit of issue, which was paid the last time the item was received. | ||
| 4.8 | average cost (unit of issue) | 0;22 | NUMERIC | This is the average unit cost, in unit of issue, which was paid for the item. It is automatically updated by the software each time a receipt or adjustment is made to the inventory point. It is calculated by dividing the total inventory value by the current quantity on hand. | ||
| 4.81 | total inventory value | 0;27 | NUMERIC | This field contains the total dollar item value for the inventory point. | ||
| 5 | main storage location | 0;6 | POINTER | 445.4 | In order to sort the items correctly on picking tickets or reports by storage location, the storage location must be formatted as follows: Enter first, the largest division within your storage area, followed with a dash, then the next smallest division, another dash and so on to the smallest division. Fill each entry with leading zeros to make it as long as the longest entry. Example: For a storage location with sections 1 to 50, bins 1 to 100, and shelves 1 to 6, an example storage location for section 5, bin 2, shelf 3 would be 05-002-3. | |
| 6 | additional storage location | 1;0 | MULTIPLE | 445.02 | This is an additional storage location for the item in the inventory point. This field should be entered in the same format as the MAIN STORAGE LOCATION field. | |
| 7 | qty.on hand (unit of issue) | 0;7 | NUMERIC | This field stores the current on-hand quantity (in unit of issue) of this item in the inventory point. | ||
| 7.5 | qty non-issuable (u/i) | 0;19 | NUMERIC | This field is used to store the quantity (in unit of issue) of an item which is non-issuable. When an item is non-issuable, the quantity is subtracted from the quantity on hand and added to the quantity non-issuable. When an item is return from non-issuable, the quantity is added to the quantity on hand and subtracted from the quantity non-issuable. | ||
| 8 | *due-in (unit of issue) | 0;8 | NUMERIC | This field is no longer used. It has been moved to field number 8.1. | ||
| 8.1 | due-in (in u/i) | DUE;1 | NUMERIC | This field stores the quantity in unit of issue for outstanding orders which have not been received into the inventory point. | ||
| 8.5 | *due-out (unit of issue) | 0;20 | NUMERIC | This field is no longer used. It has been moved to field 8.6. | ||
| 8.6 | due-out (in u/i) | DUE;2 | NUMERIC | This field stores the quantity in unit of issue for outstanding orders which have been placed by a distribution point but have not been posted to the distribution point. | ||
| 9 | normal stock level (u of i) | 0;9 | NUMERIC | This is the normal stock level, in unit of issue, for an item. | ||
| 9.5 | temporary stock level | 0;23 | NUMERIC | This is the temporary stock level, in unit of issue, for an item. | ||
| 9.6 | date to delete temporary level | 0;24 | DATE-TIME | This is the date to delete the temporary stock level. | ||
| 10 | standard reorder point | 0;10 | NUMERIC | This is the reorder point, in unit of issue, for the item. | ||
| 10.3 | optional reorder point | 0;4 | NUMERIC | This is the interval order point for the item. | ||
| 11 | emergency stock level | 0;11 | NUMERIC | This is the emergency stock level for the item. The item will be flagged for emergency handling if its level falls below the emergency stock level. | ||
| 14 | cancel/backorder | 0;2 | SET OF CODES | C:CANCEL IF OUT-OF-STOCK B:BACKORDER IF OUT-OF-STOCK | This field will be used for the Warehouse Inventory items only. It will indicate the action to be taken when an item normally stocked by the warehouse is ordered by a service, and the item is out of stock. The item can either be cancelled from the request, or it can be back-ordered, in which case the warehouse will fill the order after they have replenished their own stock. | |
| 14.3 | do not back-order indicator | 0;13 | SET OF CODES | 1:DO NOT BACKORDER | This field will be used on Primary Inventory point items only, and only for those items that are ordered from the Supply Warehouse (posted stock). If the flag is set to '1', and the Primary orders this item, this flag will prevent the warehouse from putting the item on back-order status, regardless of the normal cancel/backorder status for the item that has been established by the warehouse. | |
| 14.4 | do not substitute indicator | 0;18 | SET OF CODES | 1:DO NOT SUBSTITUTE | This field will be used on Primary Inventory point items only, and only for those items that are ordered from the Supply Warehouse (posted stock). If the flag is set to '1', and the Primary orders this item, this flag will prevent the warehouse from substituting another item for this one, regardless of whether the item can normally be substituted. | |
| 14.5 | *issue book sequence number | 0;16 | NUMERIC | This field is no longer used. | ||
| 16 | issue multiple (unit of issue) | 0;25 | NUMERIC | This field is used to indicate the multiple for the item to order. For example, if the order multiple was 5, this item would have to be ordered in quantities of 5 such as 5, 10, 15, etc. If a number is entered in this field, and another inventory/distribution point orders this item, their automatic ordering function will adjust the suggested order quantity up to the next highest whole multiple. For example, if the computer calculated that they needed 8 cases, and the issue multiple was 5, the quantity to order would be bumped up to 10 cases. Also, whenever another inventory point orders this item manually, the issue multiple will be displayed to them. | ||
| 16.5 | minimum issue qty. | 0;17 | NUMERIC | If a number is entered in this field, and another inventory/distribution point orders this item, their automatic ordering function will adjust the suggested order quantity up to at least this level. For example, if the computer calculated that they needed 8 cases and the minimum issue quantity was 10 cases, it would bump up their quantity to order to 10. Also, whenever another inventory point orders this item manually, the minimum issue quantity will be displayed to them. | ||
| 17 | delete item when inventory 0 | 0;26 | BOOLEAN | Y:YES N:NO | This field will mark items for deletion when the quantity on-hand for an item falls to zero. To mark an item for deleteion set this field to yes. When autogeneration runs, it will check each item for this field set to yes. If it is set to yes, the current quantity on-hand (including non-issuable), and the total inventory value is checked and must equal zero. Lastly, it will check the MOS INACTIVE BEORE ITEM DEL. field for receipts and usage. If there are no receipts or usage after the date, the item will be removed from the inventory point. It will show up on the autogeneration report as being deleted. | |
| 18 | usage/issues history by item | 2;0 | MULTIPLE | 445.05 | This multiple keeps track of when an item is used and the quantity used. The usage is used to calculate averages of items used in specified time frames. The averages can then be used to set stock levels and reorder points. | |
| 19 | receipts history by item | 3;0 | MULTIPLE | 445.06 | This data is updated automatically each time receiving is processed. The system records the date and the quantity received. | |
| 20 | outstanding request | 7;0 | MULTIPLE | 445.09 | This data is updated automatically whenever a request is approved by the control point official, when a request is returned to service, or during the receiving function. This data allows the operator to see what outstanding orders exist for each item. The data should not normally be edited by the user. | |
| 21 | case cart/instrument kit item | 8;0 | MULTIPLE | 445.121 | This field stores the items which were used in assembling a case cart or instrument kit. When a case cart or instrument kit is assembled, this field stores the disposable items and quantities used during assembly. When a case cart or instrument kit is disassembled, the items and quantities stored in this field are used for disassembly. | |
| 22 | substitute item(s) | 4;0 | MULTIPLE | 445.122 | This multiple field is used to store the items from within the warehouse inventory point which can be used to substitute for out of stock items when posting issue book requests. | |
| 50 | dispensing unit | 0;28 | FREE TEXT | This field is used to indicate the pharmacy dispensing units when converting the unit per issue to the drug accountability pharmacy dispensing units. This field is for informational purposes only. | ||
| 51 | dispensing unit conv factor | 0;29 | NUMERIC | This field is multiplied by the quantity on hand in unit per issue to generate the drug accountability quantity in pharmacy dispensing units. |
Error: Invalid Global File Type: 445.01