| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | tracking number(+) | 0;1 | FREE TEXT | B | ||
| .5 | voluntary station name | 0;15 | POINTER | 503338 | AD | |
| .6 | station number | 0;19 | FREE TEXT | AE | ||
| 1 | organization(+) | 0;2 | POINTER | 503334 | C | |
| 1.5 | organization name | 0;14 | FREE TEXT | |||
| 1.6 | printing org name | COMPUTED | ||||
| 1.7 | individual donor | 5;1 | POINTER | 503346.1 | ||
| 1.71 | donor address 1 | 5;2 | FREE TEXT | |||
| 1.72 | donor address 2 | 5;3 | FREE TEXT | |||
| 2 | date received | 0;3 | DATE-TIME | D | ||
| 3 | date acknowledged | 0;4 | DATE-TIME | |||
| 3.5 | post/chapter/unit | 4;8 | POINTER | 503347 | ||
| 4 | post | 0;5 | FREE TEXT | |||
| 4.5 | item(s) donated | 2;5 | FREE TEXT | |||
| 5 | type of donation | 0;6 | SET OF CODES | 1:CASH/CHECK 2:OTHER 3:SERVICES 4:COMFORT ARTICLES 5:EQUIPMENT 6:CLOTHING 7:FOOD 8:CANTEEN COUPON BOOKS 9:MAGAZINES/BOOKS | ||
| 6 | value(+) | 0;7 | NUMERIC | |||
| 7 | fund | 0;8 | POINTER | 503342 | ||
| 8 | remarks | 1;0 | WORD-PROCESSING | |||
| 9 | workdays | 0;9 | NUMERIC | |||
| 10 | entered by | 0;10 | POINTER | 200 | ||
| 11 | date entered | 0;11 | DATE-TIME | |||
| 12 | last edited by | 0;12 | POINTER | 200 | ||
| 13 | date last edited | 0;13 | DATE-TIME | |||
| 14 | permanent receipt # | 2;1 | FREE TEXT | |||
| 14.5 | date of permanent receipt | 0;18 | DATE-TIME | |||
| 15 | letter sent? | 2;2 | BOOLEAN | 0:NO 1:YES | ||
| 16 | purpose of donation | 2;3 | FREE TEXT | |||
| 17 | letter format | 2;4 | POINTER | 503341 | ||
| 18 | name of item(s) | 0;16 | FREE TEXT | |||
| 19 | date deposited | 0;17 | DATE-TIME | |||
| 20 | donor city | 5;4 | FREE TEXT | |||
| 21 | donor state | 5;5 | POINTER | 5 | ||
| 21.5 | donor state abbreviation | COMPUTED | ||||
| 22 | donor zip | 5;6 | FREE TEXT | |||
| 23 | print letter now? | 5;7 | BOOLEAN | 1:YES 0:NO | ||
| 24 | number of copies | 2;6 | NUMERIC | This field stores the number of copies of the thank you letter for a specific donation. | ||
| 30 | letter recipient | 4;1 | FREE TEXT | |||
| 30.5 | letter recipient title | 4;7 | FREE TEXT | |||
| 30.7 | letter salutation | 4;9 | FREE TEXT | |||
| 31 | letter add1 | 4;2 | FREE TEXT | |||
| 32 | letter add2 | 4;3 | FREE TEXT | |||
| 33 | letter city | 4;4 | FREE TEXT | |||
| 34 | letter state | 4;5 | POINTER | 5 | ||
| 34.5 | letter state abbreviation | 5;10 | FREE TEXT | |||
| 35 | letter zip code | 4;6 | FREE TEXT | |||
| 36 | letter cc | 5;8 | FREE TEXT | |||
| 37 | letter date | 5;9 | DATE-TIME | |||
| 40 | letter cc1 name | 6;1 | FREE TEXT | |||
| 41 | letter cc1 title | 6;2 | FREE TEXT | |||
| 42 | letter cc1 organization | 6;3 | POINTER | 503334 | ||
| 42.5 | letter cc1 organization name | COMPUTED | ||||
| 43 | letter cc2 name | 6;4 | FREE TEXT | |||
| 44 | letter cc2 title | 6;5 | FREE TEXT | |||
| 45 | letter cc2 organization | 6;6 | POINTER | 503334 | ||
| 45.5 | letter cc2 organization name | COMPUTED |