# | Name | Location | Type | Details | Index | Description |
---|---|---|---|---|---|---|
.01 | invoice number | 0;1 | FREE TEXT | B | The INVOICE NUMBER field contains the number of the invoice from the prime vendor. | |
1 | invoice date | 0;2 | DATE-TIME | ADATE | The INVOICE DATE field contains the date the invoice was issued by the vendor | |
2 | invoice status | 0;3 | SET OF CODES | P:PROCESSED V:VERIFIED C:COMPLETED L:LOCKED VERIFYING | ASTAT | The INVOICE STATUS field contains the status of the invoice. When the invoice is completed, the drug balances are incremented with the quantities received on the invoice. |
3 | order date | 0;4 | DATE-TIME | The ORDER DATE field contains the date the order was placed for the invoiced drugs. | ||
4 | pharmacy location | 0;5 | POINTER | 58.8 | The PHARMACY LOCATION field contains the Drug Accountability pharmacy location for which the invoiced order was placed. The pharmacy location received the items not marked as a controlled substance. | |
5 | line item data | 1;0 | MULTIPLE | 58.81125 | The LINE ITEM DATA multiple contains the line item number, drug, quantity invoiced, order unit, price per order unit, date drugs were received, date the line item was processed, processor, date the line item was verified, verifier, and adjustment data for each line item. | |
6 | credits | 2;0 | MULTIPLE | 58.81126 | The CREDITS multiple contains the credit memo data issued against the invoice. | |
7 | delivery date | 0;6 | DATE-TIME | The DELIVERY DATE field contains the date the prime vendor's invoice shows the items were delivered. | ||
8 | date received | 0;7 | DATE-TIME | The DATE RECEIVED field contains the date the drugs were received if it is different than the delivery date on the invoice. | ||
9 | controlled substances | 0;8 | SET OF CODES | A:ALL S:SOME N:NONE | The CONTROLLED SUBSTANCES field contains a flag indicating if all, some, or none of the drugs on the invoice are flagged as controlled substances. | |
10 | outstanding credit memo | 0;9 | BOOLEAN | 1:YES | AC | The CREDIT MEMO REQUIRED? field is a flag used to determine if there is an outstanding credit memo for the invoice. The field is set to "1" if a credit memo is needed and has not been received. |
11 | processor | 0;10 | POINTER | 200 | The PROCESSOR field contains the name of the person who last processed the invoice. | |
12 | verifier | 0;11 | POINTER | 200 | The VERIFIER field contains the name of the person who last verified the invoice. The verifier cannot be the processor. | |
13 | master vault | 0;12 | POINTER | 58.8 | The MASTER VAULT field contains the master vault that received the controlled substances on the invoice. | |
14 | all supply items? | 0;13 | BOOLEAN | 1:YES 0:NO | The ALL SUPPLY ITEMS? field contains "YES" if all items on the invoice are supply items or will never be matched to drugs in the DRUG file (#50). It contains "NO" if there is at least one item on the invoice that is not a supply item or will be matched to a drug in the DRUG file. |
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