| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | equipment record(+) | 0;1 | POINTER | 6914 | B | This field holds the internal entry number from file 6914 for the piece of capitalized NX equipment that an FB document was sent for. |
| 1 | date/time created(+) | 0;2 | DATE-TIME | D | This is the date and time that the FB document was prepared. | |
| 1.5 | sender(+) | 0;3 | POINTER | 200 | This is the person who created the FB document using the Betterment option. | |
| 2 | segment 1 id(+) | 1;1 | FREE TEXT | This is the Segment 1 ID for the FB document, usually it will be CTL. | ||
| 3 | source system(+) | 1;2 | FREE TEXT | This is the source system for the FB document, ususally AMM. | ||
| 4 | destination system | 1;3 | FREE TEXT | This is the system where the FB document is going, usually FMS. | ||
| 5 | submitting station | 1;4 | FREE TEXT | This is the station number of the site that is submitting this FB document. | ||
| 6 | transaction class(+) | 1;5 | FREE TEXT | This is the class of document being sent to FMS. It is usually DOC, to represent a document transaction. | ||
| 7 | transaction code(+) | 1;6 | FREE TEXT | This tells FMS what kind of document is being sent. FB for an FB document. | ||
| 8 | sec1 code(+) | 1;7 | FREE TEXT | This is the Security 1 code of the submitting Administration/Staff office. VHA=10, VBA=20, and NCS=40. | ||
| 9 | batch number(+) | 1;8 | FREE TEXT | This is the batch number of the FB document being sent. Currently set to six spaces. | ||
| 10 | transaction number(+) | 1;9 | FREE TEXT | This is the transaction number for this FB document. It consists of the station number_the last digit of the fiscal year_N_the 4 digit sequential number. | ||
| 11 | transaction date(+) | 1;10 | FREE TEXT | This is the date the FB document was created in YYYYMMDD format. | ||
| 12 | transaction time(+) | 1;11 | FREE TEXT | This is the time the FB document was created in HHMMSS format. | ||
| 13 | sequence number(+) | 1;12 | FREE TEXT | This is the transaction part sequence number. Should always be 001. | ||
| 14 | sequence total(+) | 1;13 | FREE TEXT | This is the total number of transaction parts. Should always be 001. | ||
| 15 | version(+) | 1;14 | FREE TEXT | This is the AMES/MERS-FMS interface version. Should always be 001. | ||
| 16 | segment 2 id | 2;1 | FREE TEXT | This is the segment identifier for segment 2. Should always be DOC. | ||
| 17 | segment 3 id | 3;1 | FREE TEXT | This is the segment identifier for the the FB1 segment. Should always be FB1. | ||
| 18 | trans code | 3;2 | FREE TEXT | This is the Trans code for the FB1 segment. Should always be FB. | ||
| 19 | trans division | 3;3 | FREE TEXT | This is the Security 1 code. VHA=10, VBA=20, NCS=40. | ||
| 20 | trans number | 3;4 | FREE TEXT | C | This is the transaction number for this FB document. It consists of the station number_the last digit of the fiscal year_N_the 4 digit sequential number. | |
| 21 | fixed asset number(+) | 3;5 | FREE TEXT | The fixed asset number consists of the submitting station_the 2 digit satelite station number (or 2 spaces if no satellite)_the internal entry number of the asset from file 6914. | ||
| 22 | fixed asset type(+) | 3;6 | FREE TEXT | This is the FA TYPE field from the NX SGL file for this particular Standard General Ledger account. | ||
| 23 | betterment number(+) | 3;7 | FREE TEXT | This is the 2 digit sequential betterment number for this asset. The first betterment would have a number of 01, the second 02, etc. | ||
| 24 | description(+) | 3;8 | FREE TEXT | This is the free text description of the betterment, for example, what the betterment does. | ||
| 25 | acq yr - betterment (4 digit) | 3;9 | FREE TEXT | This is the year in which the betterment was acquired. | ||
| 26 | acquisition month (2 digit) | 3;10 | FREE TEXT | This is the month in which the betterment was acquired. | ||
| 27 | acquisition day (2 digit) | 3;11 | FREE TEXT | This is the day in which the betterment was acquired. | ||
| 28 | acquisition method(+) | 3;12 | SET OF CODES | C:CONSTRUCTED G:GIFT/BEQUEST/DONATION L:LEASED M:CAPITAL LEASE O:OTHER P:PURCHASED R:TRANSFERRED T:TRADED X:EXCESS | This is the method by which the betterment was acquired; purchased, leased, etc. | |
| 29 | segment 4 id | 4;1 | FREE TEXT | This is the segment ID for the FB2 segment. Should always be FB2. | ||
| 30 | units | 4;2 | FREE TEXT | This is the units that the betterment is measured by; each, gross, etc. | ||
| 31 | salvage value | 4;3 | FREE TEXT | Should be 0.00 for depreciable items, otherwise blank. | ||
| 32 | summary asset value(+) | 4;4 | FREE TEXT | This is the total value of the betterment. | ||
| 33 | segment 5 id | 5;1 | FREE TEXT | This is the segment ID for the LIN section. Should always be LIN. | ||
| 34 | segment 6 id | 6;1 | FREE TEXT | This is the segment ID for the FBA segment. Should always be FBA. | ||
| 35 | equity account 1 | 6;2 | SET OF CODES | 3299:MEDICAL 3210:NON-MEDICAL 3402:DONATED | This is the General Ledger account in which the asset resides. | |
| 36 | asset value 1 | 6;3 | FREE TEXT | This is the value of the asset. | ||
| 100 | acquisition date(+) | 100;1 | DATE-TIME | Use VA FileMan to get date from which FAP format can be extracted. | ||
| 201 | adjusted asset value | 200;1 | FREE TEXT | This is the current SUMMARY ASSET VALUE of the FB Document. It is initially populated with the original SUMMARY ASSET VALUE of the FB Document and then automatically adjusted whenever FC Documents are processed against this FB Document. | ||
| 202 | adjusted description | 200;2 | FREE TEXT | This is the current description of the FB document. It is initially populated with the original DESCRIPTION of the FB Document and then automatically adjusted whenever the FB is changed by a FC Document. | ||
| 203 | adjusted acquisition date | 200;3 | DATE-TIME | This is the current acquisition date of the FB DOcument. It is initially populated with the original ACQUISITION DATE of the FB Document and then automatically adjusted whenever the FB is changed by a FC Document. | ||
| 204 | adjusted acquisition method | 200;4 | SET OF CODES | C:CONSTRUCTED G:GIFT/BEQUEST/DONATION L:LEASED M:LEASED/PURCHASED O:OTHER P:PURCHASED R:TRANSFERRED T:TRADED X:EXCESS | This is the current acquisition method of the FB Document. It is initially populated with the original ACQUISITION METHOD if the Fb Document and then automatically adjusted whenever the FB is changed by a FC Document. | |
| 301 | a.v. date | 300;1 | DATE-TIME | AV | This field contains the date/time when an Adjustment Voucher was created. If blank, then an Adjustment Voucher has not yet been created for the FB Document. An Adjustment Voucher is used to notify Fiscal about a selected FAP Document. | |
| 302 | a.v. created by | 300;2 | POINTER | 200 | User that created adjustment voucher. | |
| 303 | a.v. reason | 300;3 | POINTER | 6915.11 | ||
| 310 | a.v. comments | 301;0 | WORD-PROCESSING |