Files > WORK ORDER #

name

WORK ORDER #

number

6920

location

^ENG(6920,

description

Repository of all work requests directed to Engineering Service. Main file used by the Work Order Module.

Fields

#	Name	Location	Type	Details	Index	Description
.01	work order #(+)	0;1	FREE TEXT		B	Identifier of each individual work action. Composed of the shop abbreviation, date generated, and a computer generated sequential component. Users may delete work orders when necessary, but they should never change a work order number.
.05	original work order #	0;6	FREE TEXT		H	This field is automatically populated whenever a new work request is entered. Unlike the .01 field, the 'ORIGINAL WORK ORDER #' will not be affected if the work request is transferred from one shop to another. The main purpose of this field is to allow requesters outside of Engineering Service to check on the status of work requests which they enter themselves. If requesters make a note of the WORK ORDER #'s assigned to their work requests as they enter them, they will always be able to use these original numbers to check the status.
1	request date	0;2	DATE-TIME			Date (and time if desired) when work request was originally entered.
2	request mode	0;3	SET OF CODES	P:PHONE W:WRITTEN D:DELIVERED V:VERBAL C:COMPUTER		Indicator of how the work was actually requested.
3	location	0;4	POINTER	6928	C	Physical location where work is to be performed.
4	bed #	0;5	FREE TEXT			Optional field. Filled in at time of request if the work requested is associated with a specific bed in a patient room.
6	task description (60 char)(+)	1;2	FREE TEXT		D	A brief statement that describes the work being requested.
7	contact person	1;3	FREE TEXT			This is the person to be contacted if there are questions about the nature of the work that has been requested.
7.5	entered by	1;1	POINTER	200		Identifies the user who actually entered the work request. Field is automatically populated when work order is entered via Electronic Work Order Module.
8	phone	1;4	FREE TEXT			Telephone number or extension of the individual requesting the work.
9	shop(+)	2;1	POINTER	6922		The Engineering Section to which the Work Order is assigned.
10	date assigned	4;1	DATE-TIME			Date on which work order was assigned to the current shop.
16	primary tech assigned	2;2	POINTER	6929		Technician who bears primary responsibility for completion of task.
16.5	technicians assigned	7;0	MULTIPLE	6920.02		Employee(s) assigned to perform this work.
17	priority(+)	2;3	SET OF CODES	E:EMERGENCY H:HIGH A:AVERAGE L:LOW M:MODIFICATION		Relative priority of this work request.
18	equipment id#	3;8	POINTER	6914	G	Entry in the Equipment File (#6914) to which this work order is to be charged.
19	local identifier	3;5	FREE TEXT		F	This optional field may contain any type of identifier that has meaning at your site.
20	pmi number	3;1	FREE TEXT		E	Property Management Number. Applicable only to work requests that are chargeable to equipment. This data element is likely to be phased out in the near future.
21	equipment category	3;2	FREE TEXT			Generic name for affected equipment.
21.9	manufacturer	3;9	POINTER	6912		Manufacturer of affected equipment.
22	*equipment manufacturer	3;3	FREE TEXT			This field is no longer used and it will be deleted by a future release. (Text representation of manufacturer. Used to be automatically triggered.)
22.3	model	3;6	FREE TEXT			Model number assigned to equipment under repair by the manufacturer.
22.5	serial no.	3;7	FREE TEXT			Serial number of affected equipment. Assigned by manufacturer.
23	owner/department	3;4	POINTER	49		The service or section for whom work is to be performed.
31	parts ordered on acc.#	4;2	POINTER	410		The Control Point Activity Transaction for parts or services required to complete this task.
32	status	4;3	SET OF CODES	1:IN PROGRESS 2:PENDING 3:WAITING ON PARTS 4:WAITING ON VENDOR SERVICE 5:DISAPPROVED 6:COMPLETED		Added with Version 6.4. May be helpful when printing reports of M&R activity.
32.1	notification preference	4;5	SET OF CODES	C:COMPLETED STATUS S:STATUS CHANGED N:NO MESSAGE		This field will be checked to determine if a mail message should be sent to the requestor when the status of an electronic work order is modified. ENG SOFTWARE OPTIONS 'NOTIFY W.O. REQUESTOR' must be 'A' for this field to be asked during entry of a electronic work order. Note that a mail message will always be sent when a work order is disapproved.
32.2	notification message	4;6	NUMERIC			This field contains the message number of a computer generated notification message sent to the requester. Any further notification messages are sent as responses to this message.
35	work action	8;0	MULTIPLE	6920.035		Type of work performed or requested.
35.2	pm status	5;8	SET OF CODES	P:PASS C:CORRECTIVE ACTION TAKEN/REQUESTED D0:DEFERRED D1:DEFERRED, COULD NOT LOCATE D2:DEFERRED, IN USE D3:DEFERRED, OUT OF SERVICE OR LOANED OUT		Outcome of preventive maintenance inspection. Useable for PM work orders only.
35.5	work center code	5;5	POINTER	6921		Category of task to which this work order most closely corresponds.
36	date complete (or closed)	5;2	DATE-TIME			Date on which work order is closed out.
37	total hours	5;3	NUMERIC			Total man-hours by all assigned employees. Calculated by the system automatically.
37.5	total labor cost	5;6	NUMERIC			Total labor cost chargeable to this work order. System will compute this value by multiplying the HOURS of each TECHNICIAN ASSIGNED times his WAGE and totaling the results.
38	total material cost	5;4	NUMERIC			Approximate cost of materials needed to complete this task.
39	work performed (140 char max)	5;7	FREE TEXT			Brief description of work actually performed (may be extracted from COMMENTS field). The WORK PERFORMED field will be saved in the EQUIPMENT (Inventory) File (No. 6914) where it will be a permanent part of the device history. In contrast, the COMMENTS field will be removed from disk (on-line) storage when the work order is archived.
40	comments	6;0	WORD-PROCESSING			General comments regarding this work request.
45	eng. turn around time		COMPUTED			Number of days between work order request and work order completion.
46	tech turn around time		COMPUTED			Number of days between assignment of shop and work order completion.
47	vendor service cost	4;4	NUMERIC			Approximate cost of vendor services needed to complete this task.