| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | name(+) | 0;1 | FREE TEXT | B | Building identifier. Used for data validation when entries are made in the Space File. Building NAME should consist of either one or two pieces, separated by the hyphen ("-"). The rule is this: 1. Sites where building designations are unique in and of themselves should have one-piece entries in this file. Building NAME's should not contain any hyphens. 2. Sites where building designations are not necessarily unique (multi-division sites and perhaps sites that support remote clinics and/or other quasi-independent offices) should use a two-piece format. The second piece should designate the division, outpatient clinic, Regional Office, etc. Building NAME's should contain only one hyphen, which will be treated as the delimiter between 'building' and 'division'. Building NAME's should be kept as short as possible since they will be printed on each bar coded LOCATION LABEL. It will be difficult to fit lengthy building NAME's onto bar code labels of standard size. Assuming three inch width and Code 39 symbology, bar coded LOCATION LABEL's can accomodate about thirteen (13) characters total. In particular, it is suggested that 'division' designations be no more than two or three characters long. | |
| .2 | division | 0;16 | FREE TEXT | D | DIVISION (broadly defined) in which this BUILDING is located. | |
| .5 | ownership | 0;15 | SET OF CODES | V:VAMC L:LEASED P:PLANNED VBA:VET BENEFITS ADM NCS:NAT CEMETERY SERV O:OTHER | Denotes whether or not space is being leased, owned by a VA department, or entered for project planning purposes. | |
| 1 | owner | 0;2 | FREE TEXT | The name of the individual, corporation, or government agency that owns the building. Especially important in the case of leased space. | ||
| 2 | owner address1 | 0;3 | FREE TEXT | Street address of the building's owner (line 1). | ||
| 3 | owner address2 | 0;4 | FREE TEXT | Street address of building's owner (line 2). | ||
| 4 | owner city | 0;5 | FREE TEXT | Pertains to the building's owner. | ||
| 5 | owner state | 0;6 | POINTER | 5 | Pertains to building's owner. | |
| 5.1 | owner zip code | 0;14 | FREE TEXT | Pertains to building's owner. | ||
| 5.3 | property address1 | 3;3 | FREE TEXT | Pertains to address of the property | ||
| 5.4 | property address2 | 3;4 | FREE TEXT | Pertains to address of property | ||
| 5.5 | property city | 3;5 | FREE TEXT | Pertains to address of property | ||
| 5.6 | property state | 3;6 | POINTER | 5 | Pertains to State in which property resides | |
| 5.7 | property zip code | 3;7 | FREE TEXT | Pertains to address of property | ||
| 6 | contract # | 0;7 | FREE TEXT | Contract under which building is leased. | ||
| 7 | lease type | 0;8 | SET OF CODES | C:CAPITAL O:OPERATING OTHER:OTHER | Type of leasing agreement. | |
| 7.1 | lease contact person | 3;8 | FREE TEXT | Name of person (Lessor) to contact for information on this lease | ||
| 7.2 | contact phone number | 3;9 | FREE TEXT | Phone number of lessor contact person | ||
| 7.3 | lease property/site name | 3;10 | FREE TEXT | Text name of Property/Building. Common name of site to be used as a more descriptive field than the Building Number field. | ||
| 8 | base term (months) | 0;9 | NUMERIC | Term of lease. | ||
| 9 | renewal term (months) | 0;10 | NUMERIC | Period for which lease may be renewed once the BASE TERM has expired. | ||
| 10 | date signed | 0;11 | DATE-TIME | Date on which current leasing documents were signed. | ||
| 11 | beginning date | 0;12 | DATE-TIME | Starting date of current lease. | ||
| 12 | ending date | 0;13 | DATE-TIME | Expiration date of current lease. | ||
| 13 | net usable square feet | 1;1 | NUMERIC | Net Usable area in square feet. | ||
| 13.5 | gross square feet | 3;1 | NUMERIC | Gross square feet of building. | ||
| 14 | total rent (include utilities) | 1;2 | NUMERIC | Annual rent paid for use of this building. Should include all utilities (estimate if necessary). | ||
| 15 | activation costs | 1;3 | NUMERIC | Cost of activating this building for VA use. Total Dollars recieved for activation. Future software releases may provide a more detailed breakdown of activation costs. | ||
| 16 | spec. purpose alteration cost | 1;4 | NUMERIC | Cost of making this space usable for a special purpose. | ||
| 17 | personnel assigned | 1;5 | NUMERIC | Engineering FTEE assigned to work in this building. | ||
| 18 | ancilary costs | 1;6 | NUMERIC | Cost of ancilary services, equipment, maintenance contracts, etc. | ||
| 19 | funding source | 1;7 | SET OF CODES | VACO:VACO REAL ESTATE VAMC:MEDICAL CENTER REG:REGION OTHER:OTHER | Funding source for this lease or project. | |
| 20 | project no. | 1;8 | POINTER | 6925 | A space plan (IMFP) can be entered room by room under a proposed real Building Number or a fabricated Building Number. Each Room in the Space file for this project MUST referance this building number for sorting and planning purposes. | |
| 21 | remarks | 2;0 | WORD-PROCESSING | General comments pertinent to this building. |