| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | name | 0;1 | FREE TEXT | B | Enter the name in 'Last,First Middle' format between 3-30 characters. Do not use numerics or lowercase alphabetic characters. With the exception of the comma, period, space, hyphen, dash, and apostrophe, punctuation characters should be avoided. DO NOT ENTER A SPACE BETWEEN THE COMMA AND THE FIRST NAME. DO NOT DELETE A MASTER NAME ENTRY. THIS WILL REMOVE THE NAME FROM ALL REFERENCED FILES. EDIT THE NAME TO CORRECT ANY ERRORS, OR CONTACT YOUR IRM REPRESENTATIVE. | |
| .02 | social security number | 0;2 | NUMERIC | SSN | Enter the individual's social security number as nine digits, i.e., 123456789. | |
| .03 | dob | 0;3 | DATE-TIME | DOB | Enter the date of birth between December 31, 1870 and today's date. | |
| .0301 | age | COMPUTED | Computed field which determines individual's age based on DOB and today's date. | |||
| .04 | category(+) | 0;4 | SET OF CODES | P:PATIENT V:VISITOR E:EMPLOYEE O:OUTSIDER PO:POLICE OFFICER | Enter 'P' for Patient, 'V' for Visitor, 'E' for Employee, 'O' for Outsider, or 'PO' for Police Officer. | |
| .05 | service | 0;5 | POINTER | 49 | From the available listing choose the service/section where the individual works. | |
| .06 | place of employment | 0;6 | FREE TEXT | Enter the place where the individual is employed. | ||
| .07 | id badge | 0;7 | FREE TEXT | This is the ID badge # issued. It is 2-6 characters, no hyphens or spaces allowed. | ||
| .08 | sex | 0;8 | SET OF CODES | M:MALE F:FEMALE | Enter 'M' if this individual is a male, or 'F' if female. | |
| .09 | race | 0;9 | POINTER | 10 | Select from the available listing the proper race of this individual. | |
| .1 | driver's license # | 0;10 | FREE TEXT | Enter the individual's driver's license number [3-20 characters]. | ||
| .11 | state of issue | 0;11 | POINTER | 5 | From the available listing choose the state that issued the driver's license. | |
| 1.01 | home address | 1;1 | FREE TEXT | Enter the first line of this individual's home address. It must be 3-35 characters. | ||
| 1.02 | home address [line 2] | 1;2 | FREE TEXT | If necessary, enter the second line of this individual's home address. It must be 3-35 characters. | ||
| 1.03 | city | 1;3 | FREE TEXT | Enter the city where this individual resides [2-30 characters]. | ||
| 1.04 | state | 1;4 | POINTER | 5 | Enter the state where this individual resides. You must choose from the available listing. | |
| 1.05 | zip | 1;5 | FREE TEXT | Enter the zip code for the city in which this individual resides. Enter the 5 digit zip code or ZIP + 4, ie. 12345-1234. | ||
| 1.06 | phone number [residence] | 1;6 | FREE TEXT | Enter the individual's home telephone number. Answer must be [4-20 characters]. | ||
| 2.01 | street address [work] | 2;1 | FREE TEXT | Enter the first line of the address of the individual's place of employment. Answer must be [3-35 characters]. | ||
| 2.02 | street address [line 2] [work] | 2;2 | FREE TEXT | If necessary, enter the second line of the address of the individual's place of employment. Answer must be [3-30 characters]. | ||
| 2.03 | city [work] | 2;3 | FREE TEXT | Enter the city of this individual's place of employment. Answer must be [2-30 characters]. | ||
| 2.04 | state [work] | 2;4 | POINTER | 5 | Enter the state of this individual's place of employment. You must choose from the available listing. | |
| 2.05 | zip [work] | 2;5 | FREE TEXT | Enter the zip code for the city in which this individual is employed. Enter the 5 digit zip code or ZIP + 4, ie. 12345-1234. | ||
| 2.06 | office phone | 2;6 | FREE TEXT | Enter the telephone number of this individual's place of employment. Answer must be [4-20 characters]. | ||
| 3.01 | height | 3;1 | FREE TEXT | Enter the individual's height in the format 6-07 for 6 feet and 7 inches. | ||
| 3.02 | weight | 3;2 | NUMERIC | Enter the individual's weight. Select between 1 and 999. | ||
| 3.03 | hair color | 3;3 | POINTER | 910.7 | Enter the hair color of the individual. You must choose from the available listing. | |
| 3.04 | eye color | 3;4 | POINTER | 910.7 | Enter the color of the individual's eyes. You must choose from the available listing. | |
| 3.05 | skin tone | 3;5 | POINTER | 910.7 | Enter the skin tone of the individual. You must select from the available listing. | |
| 3.06 | scars/marks | 3;6 | FREE TEXT | Enter any identifying scars or marks for the individual. Answer must be 3-50 characters in length. | ||
| 10 | aka | 10;0 | MULTIPLE | 910.01 | Enter the Also Known As name. Answer must be [2-30 characters]. | |
| 20 | remarks | 20;0 | WORD-PROCESSING | This is a word-processing field where you may enter additional information which you feel is pertinent to this individual. |