| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | line | 0;1 | NUMERIC | B | This field stores the FMS line numbers from 1 to 999. When the code sheet is created, the FMS line number will be formatted as three characters. For example, if the FMS line number is 1, it will appear on the code sheet as 001. | |
| 50.01 | fund | TVA;1 | FREE TEXT | System-maintained. The code of the fund to be charged for the item on this line. This field is the same as that entered in the header portion of the document. | ||
| 50.02 | xorganization | TVA;2 | FREE TEXT | Enter the code for the station which is funding this part of FMS document. | ||
| 50.03 | sat station | TVC;3 | FREE TEXT | Optional. Enter the satellite station. The code must be valid in the Satellite Station/Sub Cost Center Table (SORG). | ||
| 50.04 | cost center | TVA;4 | FREE TEXT | Optional. Enter this code only if the station using the goods being paid for on this voucher is different from the Station. The code used must be valid in the Station/Cost Center Table (ORGN). This field may not be changed by a MODIFY document. | ||
| 50.05 | sub cost center | TVC;4 | FREE TEXT | Optional. Enter the sub cost center. The code used must be valid in the Satellite Station/Sub Cost Center(SORG). This field may not be changed by a MODIFY document. | ||
| 50.06 | budget object code(+) | TVA;6 | FREE TEXT | Required expense lines unless a reference document and line number are entered, must be blank for disbursement lines (Line Type of O or T). Enter the code from the Budget Object/Limitation Table(BOAT) that best describe this accounting expense line. | ||
| 50.07 | budget fy(+) | TVA;7 | FREE TEXT | System-maintained. The last 2 digits of the fiscal years to be charged for the item on this line. This field is the same as that entered in the header portion of the document. | ||
| 50.08 | end budget fy | TVA;8 | FREE TEXT | Enter the last 2 digits of ending fiscal year to which the FMS document applies. | ||
| 50.09 | sub boc | TVC;5 | FREE TEXT | Required if the Budget Object Code has a Y in the Sub-object code required field. Optional if the Prior Document Reference Option in the System Control Option Table (SOPT) is Y and a Travel Order is referenced on the line. Enter the code from the Sub-Object Table (SOBJ) that best describes this accounting expense line. | ||
| 50.1 | reporting category | TVA;10 | FREE TEXT | Optional. Record an appropriate code from the Reporting Category Table (RPTG). If this field is entered when the line references a Travel Order, the code must be the same as the one used on the referenced line. | ||
| 50.11 | job number | TVA;11 | FREE TEXT | Enter the code for the job which is being charged. | ||
| 50.12 | xprogram(+) | TVA;12 | FREE TEXT | Enter the code of the FCP/PRJ related to this voucher. The FCP/Project, in conjunction with the station code, must be valid in the FCP/Project Table. | ||
| 50.13 | travel type | TVA;13 | FREE TEXT | Required for expense lines if decentralized Travel Order was entered as the reference document and this order does not exist on the TOHT. Not allowed for disbursement lines (Line Type O or T). Identifies the type of travel with which this expense is associated. Valid values are maintained on the Travel Type Table (TTYP). If left blank, it defautls to the Tvavel Type of the travel order. This field may not be changed by a MODIFY document. | ||
| 50.14 | description code | TVC;6 | SET OF CODES | B:BENEFICIARY/VET C:COMMERCIAL PAYMENTS E:EMPLOYEE PAYMENTS G:GSA R:RITA W:WTA X:CONVERSION | Required if Exception Amount is not blank or zero. Valid exception codes are maintained on the Travel Exception Reason Code Table (TXRC). | |
| 50.15 | ref trans code | TVA;15 | FREE TEXT | Required for expense liines if either Decentralized Travel Order flags on TTYP or ORGN for this travel type is Y. | ||
| 50.16 | ref trans number | TVA;16 | FREE TEXT | Required only if reference document is entered.(001-999) | ||
| 50.17 | ref trans line num | TVA;17 | NUMERIC | Required if reference document is entered; leave blank otherwise. Enter the Travel Order Line Number which obligated this expense. | ||
| 50.18 | actual cost inc dec | TVA;18 | FREE TEXT | Optional for modification documents, leave blank on original entry. Enter a D for a decrease in exception amount, I for an increase. | ||
| 50.19 | actual cost amount(+) | TVA;19 | NUMERIC | Required . If this is a new line, enter the dollar amount of the item(s) described on this line. This should be the claimed amount net of any exception. | ||
| 50.2 | exception inc dec | TVA;20 | FREE TEXT | Optional for modification document, leave blank on original entry. Enter a D for a decrease in actual cost, I for an increase. When document action is E, a blank defaults to I (increae). This field may be changed by a Modify document. | ||
| 50.21 | exception amt | TVA1;1 | NUMERIC | Optional. Enter the amount to which exception is taken. This amount is used for reporting purposes only and must be positive. If an exception is entered in the header, then any amount entered here is not recorded on any tables. This field may be changed by a MODIFY document. | ||
| 50.22 | except code | TVA1;2 | FREE TEXT | Required if Exception Amount is not blank or zero. | ||
| 50.23 | tax code | TVA1;3 | FREE TEXT | Required for expense lines if Travel Type has a Taxable flag of Y on TTYP. | ||
| 50.24 | partial final flag | TVA1;4 | FREE TEXT | Optional. This field is used only when a travel order is referenced and is determined by the combination of reference order outstanding amount, travel payment line amount, and liquidation amount. | ||
| 50.25 | tax type | TVA1;5 | FREE TEXT | Required if the line type is T, otherwise it must be left blank, Enter the tax type associated with the tax being withheld on this line. The code must be valid on the Tax Withholding Payment Table (TWPT). | ||
| 50.26 | gtr number | TVA1;6 | FREE TEXT | Optional for TY document. Enter the number of the GTR. If this ticket was purchased through the GTS, you may enter contract number. If left blank, it defaults to the GTR listed on the Ticket Table. | ||
| 50.27 | ticket number | TVA1;7 | FREE TEXT | Required for TY document if the Ticket Processing Option flag on the Travel Special Options Table (TSPC) is R. Enter the ticket number. If the ticket was downgraded, use the original ticket number. This field may be changed by a MODIFY document only if the Ticket Processing Option flag on the Travel Special Option Table (TSPC) is N. | ||
| 50.28 | to trans code | TVA1;8 | FREE TEXT | Enter the transaction code of the Travel Order which authorized funds for this ticket. If entered, the Travel Order must be present on the Travel Order Header Table (THOT). This field may be changed by a MODIFY document. | ||
| 50.29 | to trans number | TVA1;9 | FREE TEXT | Optional for TY Document. Enter the transaction number of the Travel Order which authorized funds for this ticket. If entered, the Travel Order must be present on the Travel Order Header Table(TOHT). This field may be changed by a MODIFY document. | ||
| 50.3 | ticket inc dec | TVA1;10 | FREE TEXT | Optional for modification documents. Blank on original entry. Defaults to I (increase). | ||
| 50.31 | ticket amount(+) | TVA1;11 | NUMERIC | Required for TY document if Ticket number has been entered. Enter the amount of the ticket on this line. If the ticket was downgraded, use the lower,net amount. Thsi field may be changed by a MODIFY document. | ||
| 50.33 | stat job number | TVA1;13 | FREE TEXT | Required for TY document if Travel Statistics flag for the Home Station's Administration/Staff Office is Y on the Administration/Staff Office Table, unless classified. Enter the code for the job which is being charged. This job number is not edited against any tables, and is not used by the Project Cost Accounting subsystem. This field may not be changed by a MODIFY document. | ||
| 50.34 | location code(+) | TVA1;14 | FREE TEXT | Required for TY document if Travel Statistics flag for the Home Station's administration/staff office is Y on the Administration/Staff Office Table(DVSN), unless classified. Enter the code which indicates where the employee has travelled. | ||
| 50.35 | number of days(+) | TVA1;15 | NUMERIC | Required for TY document if Travel Statistics flag for the Home Station's administration/staff is Y on the Administration/Staff Office Table (DVSN), unless classified. Enter the number of days involved in the travel for that job. This field may be changed by a MODIFY document. | ||
| 50.36 | role code(+) | TVA1;16 | FREE TEXT | Enter the code which indicates the role of the employee for this assignment. Valid code are maintained on the Travel Role Table (TROL). Required for TY document if Travel Statistics flag for the Home Station's administration/staff office is Y on the Administraton/Staff Office Table, unless classified. This field may be changed by a MODIFY document. | ||
| 50.37 | stat cost amt(+) | TVB;1 | NUMERIC | Emter the amount charged against this job code. Required for TY document if Travel Statistics flag for the Home Station's Admin/Staff office is Y on the Admin/Staff Office Table, unless classified. | ||
| 50.38 | stat cost inc dec | TVB;2 | FREE TEXT | Optional for Modification documents. Blank on original entry. Defaults to I (increase). | ||
| 50.39 | line type(+) | TVB;3 | FREE TEXT | Required. Enter E for expenses, O if owed to an employee, T for tax withheld. Defaults to E. | ||
| 50.4 | line description | TVB;4 | FREE TEXT | Optional. Enter any information you want recorded about this accounting expense line. This field may be changed by a MODIFY document. | ||
| 50.41 | liquidation amount | TVB;5 | NUMERIC | Optional. This field may be entered on original entry travel voucher documents to automatically adjust the referenced obligation. If the line amount entered is greater than the liquidation amount, the corresponding obligation will be increased by the difference between the line amount and the liquidation amount. If the line amount is less than the liquidation amount, the corresponding obligation will be decreased by the difference | ||
| 50.42 | closed beg budget fy | TVB;6 | FREE TEXT | Required if subclass Indicator on the Fund Table (FUND) for the entered budget fiscal year(s) and fund is Y; must be blank otherwise. Enter the Budget Fiscal Year(s) of the applicable closed fund for which this document was originally chargeable. This field may not be changed by a MODIFY document. | ||
| 50.43 | closed end budget fy | TVB;7 | FREE TEXT | Required if the Subclass Indicator on the Fund Table (FUND) for the entered budget fiscal year(s) and fund is Y; must be blank otherwise. Enter the Budget Fiscal Year(s) of the applicable closed fund for which this document was originally chargeable. This field may not be changed by a MODIFY document. | ||
| 50.44 | closed fund | TVB;8 | FREE TEXT | Required if the Subclass Indicator on the Fund Table (FUND) for the entered budget fiscal year(s) and fund is Y; must be blank otherwise. Enter the fund of the applicable closed fund for which this document was originally chargeable. The code must be valid on the Fund Table (FUND). This field may not be changed by a MODIFY document. | ||
| 50.45 | paid flag | TVC;1 | FREE TEXT | Not on the user screen. Will be used in the future. | ||
| 50.46 | xdivision | TVC;2 | FREE TEXT | Not on the user screen. System-maintained. | ||
| 52.12 | line amount(+) | TOA;12 | NUMERIC | Required. Enter the obligation amount associated with the station and budget object code. This field may be changed by a MODIFY document. | ||
| 52.13 | line amount inc dec | TOA;13 | SET OF CODES | I:INCREASE D:DECREASE | Optional for modification document, leave blank on original entry. Enter a D for a decrease in obligation amount, I for an increase. If left blank, it defaults to I (increase). This field may be changed by a MODIFY document. | |
| 54.03 | ref trans line | TPA;3 | NUMERIC | Required if obligating document is not blank. Blank otherwise. | ||
| 54.04 | accept year | TPA;4 | FREE TEXT | Optional. Enter the date on which the goods or services authorized for payment on this line have been accepted. This date is used in scheduling vouchers for payment. You need to enter this date only if it is later than the vendor invoice date in the Document Tracking Subsystem. This field may not be changed by a MODIFY document. | ||
| 54.05 | accept month | TPA;5 | FREE TEXT | Refer to ACCEPT YEAR. | ||
| 54.06 | accept day | TPA;6 | FREE TEXT | Refer to ACCEPT YEAR. | ||
| 54.07 | vendor invoice | TPA;7 | FREE TEXT | Optional. Enter the vendor's invoice number for which authorization for payment is being made on this document. | ||
| 54.08 | vendor invoice line | TPA;8 | NUMERIC | Enter the specific vendor's invoice line here. | ||
| 54.1 | line trans type | TPA;10 | FREE TEXT | Required on original entry if not entered in the header portion of the document. Enter the transaction type appropriate for the accounting model desired for this line. | ||
| 54.11 | line budget fy(+) | TPA;11 | FREE TEXT | Required. Enter the last two digits of the fiscal year to be charged for the items on this line. | ||
| 54.12 | line end budget fy | TPA;12 | FREE TEXT | Required if Ending Budget Fiscal Year is not same as Beginning Budget Fiscal Year. Blank otherwise. | ||
| 54.13 | line fund | TPA;13 | FREE TEXT | Enter the fund for which this line was originally chargeable. | ||
| 54.23 | gl account | TPA;23 | FREE TEXT | Optional. usually left blank for expense and expenditure document. If entered, this code is used as the override account when accessing the Accounting Entries Tabel. The code must be valid in the General Ledger Account Reference Table (GLAC), and can not be one for which the Prohibited on Input flag is Y. | ||
| 54.24 | quantity | TPA;24 | FREE TEXT | Optional, for reporting purposes only. If entered, must be numeric. This field may be changed by a MODIFY document. | ||
| 54.25 | revenue source | TPA;25 | FREE TEXT | Required for governmental refund documents. Blank otherwise. | ||
| 54.26 | sub rev source | TPA;26 | FREE TEXT | Required for agency refunds if the Sub-Revenue Source Option in the Revenue Source Table (RSRC) is Y for the revenue source code used. Optional otherwise for agency refunds. Blank otherwise. | ||
| 54.27 | vendor invoice year | TPA;27 | FREE TEXT | Optional. Defaults to document date. | ||
| 54.28 | vendor invoice month | TPA;28 | FREE TEXT | Optional. Defaults to document date. | ||
| 54.29 | vendor invoice day | TPA;29 | FREE TEXT | Optional. Defaults to document date. | ||
| 54.3 | int reason code | TPA;30 | FREE TEXT | This field is optional. Enter the appropriate INT REASON CODE for this line. | ||
| 54.32 | increase/decrease indicator | TPA;32 | FREE TEXT | Optional. Enter a I for increase, D for decrease. | ||
| 54.33 | partial final ind | TPA;33 | FREE TEXT | Optional. P for partial payment of reference document line; F for full payment of reference document line. | ||
| 54.34 | employee id | TPA;34 | FREE TEXT | Required if Vendor Control Option in System Control Options Table (SOPT) is Y. Blank otherwise. | ||
| 54.35 | employee addr code | TPA;35 | FREE TEXT | Required if Vendor Control Option in System Control Options Table is Y. Blank otherwise. | ||
| 54.37 | related gbl | TPB;1 | FREE TEXT | This field is optional. | ||
| 54.38 | disc lost rsn code | TPB;2 | FREE TEXT | Optional. | ||
| 54.44 | discount type | TPC;2 | FREE TEXT | This field is not on user screen. Will be used in the future. | ||
| 55.34 | advance flag | DDA;34 | FREE TEXT | Optional for Direct Disbursement (DD). Enter A if this line represents a refund of a previously received customer agreement advance. If A is entered, the agreement number must also be entered. | ||
| 55.35 | vi log year | DDA;35 | FREE TEXT | Optional. Enter the official receipt date for the vendor invoice entered on this line if voucher tracking is not entered. If entered, the invoice Log Date must be greater than or equal to the Vendor Invoice Date. | ||
| 55.36 | vi log month | DDA;36 | FREE TEXT | Refer to VI LOG YEAR. | ||
| 55.37 | vi log day | DDA;37 | FREE TEXT | Refer to VI LOG DAY. | ||
| 55.38 | ref adv trans code | DDA;38 | FREE TEXT | Optional. Required if this is an advance offset line. Enter the transaction code of the document used to issue the advance. Otherwise leave blank. | ||
| 55.39 | ref adv trans number | DDB;1 | FREE TEXT | Optional. Required if this is an advance offset line. Enter the Transaction Number of the document used to issue the advance. Otherwise leave blank. | ||
| 55.4 | ref adv trans line | DDB;2 | NUMERIC | Required if line is advance offset. Otherwise blank. | ||
| 55.41 | advance indicator | DDB;3 | FREE TEXT | Required if line is advance offset. Otherwise blank. | ||
| 55.46 | can code | DDZ;1 | FREE TEXT | This field is not on user screen. For future user only. | ||
| 55.47 | unapplied dep num | DDB;8 | FREE TEXT | Enter unapplied deposit number. | ||
| 55.48 | accp/del date | DDA;39 | DATE-TIME | This field is used to store the ACCP/DEL DATE the user enter for the FMS document. This data entered will then be used as the default response when editing a code sheet. | ||
| 55.49 | invoice date | DDA;40 | DATE-TIME | This field is used to store the INVOICE DATE the user entered for the FMS document. This data entered will then be used as the default response when editing a code sheet. | ||
| 55.5 | log date | DDA;41 | DATE-TIME | This field is used to store the LOG DATE the user entered for the FMS document. This data entered will then be used as the default response when editing a code sheet. | ||
| 57.01 | cancellation code(+) | CXA;1 | SET OF CODES | R:REPLACEMENT C:CANCEL AND REISSUE X:CANCEL AND DELETE | Required. R for replacement, C to cancel and reissue, or X to cancel and delete. | |
| 57.02 | check number(+) | CXA;2 | FREE TEXT | Required. Enter the check number of the check to be cancelled or if this is an EFT cancellation, the payment sequence number of the EFT payment. | ||
| 57.03 | disbursing office | CXA;3 | FREE TEXT | Required. Enter the disbursing office code for the payment to be canceled. The combination of payment number and disbursing office code must exist in the Check Header Table and must not have already been canceled for check cancellations. For EFT cancellations, the combination of schedule information, EFT number, and disbursing office must exist in the EFT Header Table. | ||
| 57.04 | cancellation type(+) | CXA;4 | SET OF CODES | A:AVAILABLE Y:AVAILABLE AND TO RE-OPEN A REFERENCED DOCUMENT U:UNAVAILABLE WITHOUT RE-OPENING THE REFERENCE DOCUMENT | Required. A to identify as available, Y if available and to re-open a referenced document, U if unavailable without re-opening the reference document. | |
| 57.05 | sched year | CXA;5 | FREE TEXT | Optional. Enter a schedule date if you wish to specify a new schedule date for all payment associated with this payment. The date may only be specified with checks canceled for reissue. | ||
| 57.06 | sched month | CXA;6 | FREE TEXT | Refer to SCHED MONTH. | ||
| 57.07 | sched day | CXA;7 | FREE TEXT | Refer to SCHED YEAR. | ||
| 57.08 | vendor name | CXA;8 | FREE TEXT | System-maintained. The payee name is inferred from the Vendor Table (VEND) based on the vendor code stored on the Check Header Table (CHKH). | ||
| 57.09 | f check amount | CXA;9 | NUMERIC | System-maintained. The payment amount from the Check or EFT Header Tables. | ||
| 57.1 | schd fiscal year(+) | CXA;10 | FREE TEXT | Required if the EFT cancellation indicator is Y. Prohibited otherwise. Enter the fiscal year associated with the schedule on which the EFT payment was made.PP | ||
| 57.11 | voucher schedule cat(+) | CXA;11 | SET OF CODES | A:CCD+ PAYMENT SCHEDULE C:CTP PAYMENT SCHEDULE | Required if the EFT cancellation indicator is Y. Blank otherwise. Valid categories are A for CCD+ Payment Schedule and C for CTP Payment Schedule. | |
| 57.12 | voucher schedule type(+) | CXA;12 | SET OF CODES | T:TRANSPORTATION SCHEDULE M:MISCELLANEOUS SCHEDULE | Required if the EFT cancellation indicator is Y. Blank otherwise. Valid categories are T for Transportation Schedule or M Miscellaneous Schedule. | |
| 57.13 | agency schedule no(+) | CXA;13 | FREE TEXT | Required if the EFT cancellation indicator is Y. Prohibited otherwise. Enter the schedule number on which this payment was disbursed. | ||
| 57.14 | eft ind | CXA;14 | SET OF CODES | Y:AN EFT PAYMENT CANCELLATION N:NOT AN EFT PAYMENT CANCELLATION | Optional. Enter Y for an EFT payment cancellation. Enter N otherwise. Defaults to N. | |
| 57.15 | vendor address line1 | CXA;15 | FREE TEXT | System-maintained. | ||
| 57.16 | vendor address line2 | CXA;16 | FREE TEXT | System-maintained. | ||
| 57.17 | city | CXA;17 | FREE TEXT | System-maintained. | ||
| 57.18 | state code | CXA;18 | FREE TEXT | System-maintained. | ||
| 57.19 | zip code | CXA;19 | FREE TEXT | System-maintained. | ||
| 57.2 | treasury cancel no | CXA;20 | FREE TEXT | Required if confirming a cancellation. If left blank, EFT defaults to N. | ||
| 57.21 | confirm date year | CXA;21 | FREE TEXT | Required if confirming a cancellation. | ||
| 57.22 | confirm date month | CXA;22 | NUMERIC | Required if confirming a cancellation. | ||
| 57.23 | confirm date day | CXA;23 | FREE TEXT | Required if confirming a cancellation. | ||
| 57.24 | reason code(+) | CXA;24 | FREE TEXT | Required if confirming a cancellation. | ||
| 57.25 | confirm date | CXA;25 | DATE-TIME | This field stores the CONFIRM DATE the user entered for the FMS document. This selected date will then be used as the default response in editing the code sheet. | ||
| 58.13 | vendor id | IFA;13 | FREE TEXT | Required when the vendor control option is Y on the System Control Option Table, optional otherwise. If entered, must be valid in the Vendor Table. This code is the payee code of the actual recipient of an imprest fund distribution. The recipient may be a vendor or employee. This field may not be changed by a MODIFY document. | ||
| 58.14 | vendor address code | IFA;14 | FREE TEXT | Refer to VENDOR ID. | ||
| 58.18 | inc dec ind | IFA;18 | FREE TEXT | Optional if this is an original entry document. Required if this is a modification document. Defaults to I. | ||
| 58.23 | line gl account | IFA;23 | FREE TEXT | Optional. Enter the code for the general ledger account to be used in posting this imprest fund document line. | ||
| 58.26 | travel purposes | IFA;26 | FREE TEXT | Required when travel type is entered. Optional otherwise. | ||
| 58.27 | mileage | IFA;27 | FREE TEXT | Optional. Enter the number of miles for which reimbursement is sought. This field defaults to zero if left blank. This field may be changed by a MODIFY document. | ||
| 58.28 | mileage cost | IFA;28 | NUMERIC | Optional. Enter the amount of mileage reimbursement, in dollars and cents. If left blank, this amount defaults to zero. This field may be changed by a MODIFY document. | ||
| 58.29 | travel advance numb | IFA;29 | FREE TEXT | Required for travel advances. Blank otherwise. | ||
| 58.3 | travel end year | IFA;30 | FREE TEXT | Required if Travel Order is referenced. | ||
| 58.31 | travel end month | IFA;31 | NUMERIC | Required if Travel Order is referenced. | ||
| 58.32 | travel end day | IFB;1 | FREE TEXT | Required if Travel Order is referenced. | ||
| 58.35 | trvl adv flag filler | IFC;2 | FREE TEXT | This field is not on the user screen. For future use only. | ||
| 60.01 | line beg budget fy | TBA;1 | FREE TEXT | Required if budget fiscal years on header is blank. If budget fiscal years was entered on the header of this document, then only enter the budget fiscal year if this line is to use budget fiscal year different from that in the header. | ||
| 60.08 | line gtr number | TBA;8 | FREE TEXT | Optional. Enter the number of the GTR. If this ticket was purchased through the GTS, you may enter contract number. If left blank, it first defaults to the GTR listed on the Ticket Table. | ||
| 60.1 | text type | TBA;10 | FREE TEXT | Optional. Enter a valid text type from the Text Type Tabale. The text type will be used to print the associated clauses on the bill. | ||
| 60.11 | interest rate | TBA;11 | FREE TEXT | Optional. Enter the interest rate to apply if the receivable is subject to interest charges and it is not collected by the collection due date. | ||
| 60.29 | tn trans code | TBA;29 | FREE TEXT | Optional. Enter the Transportation invoice number and line number which paid this ticket. This field may not be changed by a MODIFY document. | ||
| 60.3 | tn trans number | TBA;30 | FREE TEXT | Refer to TN TRANS CODE. | ||
| 60.31 | tn trans line | TBA;31 | NUMERIC | Refer to TN TRANS CODE. | ||
| 60.32 | source of overpayment | TBA;32 | FREE TEXT | Optional. Enter the source of discovery of overpayment that will be used for this TB document. | ||
| 60.33 | overpayment type | TBA;33 | FREE TEXT | Optional. Enter the type of overpayment that will be used for this TB document. | ||
| 60.34 | action out | TBA;34 | FREE TEXT | Optional. Enter the action out that will be used for this TB document. | ||
| 61.11 | void flag | TNA;11 | FREE TEXT | Optional. Enter Y if this ticket is void. | ||
| 61.12 | gbat flag | TNA;12 | FREE TEXT | Optional. Enter Y if this ticket or GTR is for excess baggage. This field is for reporting purpose only; there is no impact on processing. If left blank, it defaults to N. | ||
| 61.13 | trans type(+) | TNA;13 | FREE TEXT | Required on original entry if Transaction Type on header is blank. Enter the transaction type that is appropriate for the dollar amount being entered for the ticket payment. | ||
| 61.15 | to trans line | TNA;15 | NUMERIC | Optional. Required if this is an advance offset line. | ||
| 61.25 | travel agent ref | TNA;25 | FREE TEXT | Optional, for reporting purposes only. Enter the reference transaction number assigned by the travel agent. | ||
| 62.18 | partial final | MOA;18 | SET OF CODES | P:PARTIAL F:FINAL | Required for MZ,SZ,TG and WO. Only used if referencing a requisition. If you know this is a partial order, enter P; if this is the final order to be placed against the requistion, enter F. You must enter an F if this order line causes the ordered amount to exceed the requisitioned amount. | |
| 62.19 | acctg description | MOA;19 | FREE TEXT | Optional, for reporting purposes only. Enter notes about this line. | ||
| 62.2 | assoc tran code | MOA;20 | FREE TEXT | Optional for MZ,SZ,TG and WO. If desired, enter the transaction code and decument number of an obligation document which is to be associated with this line. | ||
| 62.21 | assoc doc id | MOA;21 | FREE TEXT | Refer to ASSOC TRAN CODE. | ||
| 62.23 | c line no | MOB;2 | NUMERIC | System-maintained. Not on the user screen. | ||
| 62.24 | c ref trans code | MOB;3 | FREE TEXT | System-maintained. Not on user screen. | ||
| 62.25 | c ref trans number | MOB;4 | FREE TEXT | System-maintained. Not on the user screen. | ||
| 62.26 | c ref trans line | MOB;5 | NUMERIC | System-maintained. Not on user screen. | ||
| 62.28 | quant inc dec ind | MOB;7 | FREE TEXT | System-maintained. Not on user screen. | ||
| 62.29 | unit of measure | MOB;8 | FREE TEXT | System-maintained. Not on user screen. | ||
| 62.3 | commodity code | MOB;9 | FREE TEXT | System-maintained. Not on user screen. | ||
| 62.31 | catlog part number | MOB;10 | FREE TEXT | System-maintained. Not on user screen. | ||
| 62.32 | description | MOB;11 | FREE TEXT | System-maintained. Not on user screen (MO). | ||
| 62.33 | unit cost | MOB;12 | NUMERIC | System-maintained. Not on user screen. | ||
| 62.34 | unit inc dec ind | MOB;13 | FREE TEXT | System-maintained. Not on user screen. | ||
| 62.35 | extended cost | MOB;14 | NUMERIC | System-maintained. Not on user screen. | ||
| 62.36 | c partial final | MOB;15 | FREE TEXT | System-maintained. Not on user screen. | ||
| 62.37 | revaluation | MOB;16 | FREE TEXT | System-maintained. Not on user screen. | ||
| 62.38 | item code | MOB;17 | FREE TEXT | System-maintained. Not on user screen. | ||
| 62.39 | text flag | MOB;18 | FREE TEXT | System-maintained. Not on user screen. | ||
| 62.41 | building | MOB;20 | FREE TEXT | System-maintained. Not on user screen. | ||
| 62.42 | room | MOB;21 | FREE TEXT | System-maintained. Not on user screen. | ||
| 62.43 | warehouse code | MOB;22 | FREE TEXT | System-maintained. Not on user screen. | ||
| 62.44 | discount amount | MOB;23 | NUMERIC | System-maintained. Not on user screen. | ||
| 62.45 | discount percent | MOB;24 | FREE TEXT | System-maintained. Not on user screen. | ||
| 63.01 | quantity ordered | RCA;1 | NUMERIC | System-maintained for RZ document. Shows quantity that was ordered less quantity received prior to this receiver. | ||
| 63.02 | description (fms-rc) | RCA;2 | FREE TEXT | Optional for RZ. Enter any remarks to describe the shipment. | ||
| 63.03 | quantity received | RCA;3 | NUMERIC | Required for RZ. Enter the number of goods received for this commodity line. | ||
| 63.04 | quantity accepted | RCA;4 | NUMERIC | Optional for RZ document. Enter the number of goods received and accepted only if not all units received are being accepted. If left blank, all units received are marked as accepted. | ||
| 63.05 | rec inc dec ind | RCA;5 | FREE TEXT | Required on RZ documents. Otherwise blank. I to increase quantity received. D to decrease quantity received. Defaults to I on original entry document. | ||
| 63.06 | acc inc dec ind | RCA;6 | FREE TEXT | Required on RZ documents. Otherwise blank. I to increase quantity accepted; D to decrease quantity accepted. | ||
| 63.07 | condition-s | RCA;7 | FREE TEXT | Optional on RZ documents. Otherwise blank. | ||
| 63.08 | c partial final flag | RCA;8 | FREE TEXT | Required on RZ documents. P for partial receipt; F for final receipt. | ||
| 63.09 | loc sequence | RCA;9 | FREE TEXT | Optional on RZ documents. Otherwise blank. Goods returned to: 1 primary location: 2 alternat location one: 3 alternate location two. If blank, inferred from Loc Number. | ||
| 63.1 | loc number | RCA;10 | FREE TEXT | Optional on RZ document. Otherwise blank. If blank and Loc Seq is not blank, it will be inferred from Loc Seq. If blank and Loc Seq is blank, it will default to last location for stock item. | ||
| 63.11 | shelf life code | RCA;11 | FREE TEXT | System-maintained. | ||
| 63.12 | sl expiration date | RCA;12 | NUMERIC | Optional on RZ documents. Otherwise blank. Enter in format MMYY. | ||
| 63.13 | catalog part number | RCA;13 | FREE TEXT | Optional on RZ documents. Otherwise blank. | ||
| 63.14 | acctg tran type (rc) | RCA;14 | FREE TEXT | Optional on RZ document. Blank otherwise. | ||
| 66.01 | buy-xorganization | IVA;1 | FREE TEXT | System-maintained. Derived from CAN code. | ||
| 66.02 | buy sub org | IVA;2 | FREE TEXT | Optional, used for reporting purposes only. Record the code of the satellite station appropriate for the buyer for this line. If this is a modification document, the code may be inferred from the Internal Voucher Line Table. | ||
| 66.03 | buy cost organization | IVA;3 | FREE TEXT | System-maintained. Derived from CAN code. | ||
| 66.04 | buy cost sub org | IVA;4 | FREE TEXT | Optional, used for reporting purposes only. Record the code of the sub cost center appropriate for the buyer for this line. The code must be valid in the Satellite Station/Sub Cost Center Table. | ||
| 66.05 | buy xprogram | IVA;5 | FREE TEXT | Optional, when agreement number is entered on the header and the SOPT Job Cost option is Y. If entered, the FCP/Project must match the FCP/Project on the corresponding Customer Accounting Distribution Table (CADT) entry. If this field is specified as required in the Project Options Table (PRJO), then entry is required; if this field is not specified as required in PRJO and, if left blank, will default from CADT In all other cases,entry is optional. Enter the code of the FCP/Project appropriate for the seller for this line. The FCP/Project, in conjunction with the station code, must be valid in the FCP/Project Table(PGMT). If this is a modification document, the code may be inferred from the Internal Voucher Line Table. | ||
| 66.06 | buy budget object code | IVA;6 | FREE TEXT | Optional, when agreement number is entered on the header and the SOPT Job Cost option is Y. If entered, the budget object code must match the budget object code on the corrresponding Customer Accounting Distribution Table (CADT) entry and, if left blank, will be defaulted from CADT. In all other cases, entry is optional. Enter the budget object code tht best describes the item(s) for this seller for this line. The code used must be valid in the Budget Object/Limitation Table (BOCT). If this is a modification document, the code may be inferred from the Internal Voucher Line Table. | ||
| 66.07 | buy sub object | IVA;7 | FREE TEXT | Required on original entry if the BOC for this transaction has a Y in the Sub-BOC Option field. Otherwise, optional. | ||
| 66.08 | buy reporting category | IVA;8 | FREE TEXT | Optional, when agreement number is entered on the header and the SOPT Job Cost option is Y. | ||
| 66.09 | buy job number | IVA;9 | FREE TEXT | Optional. | ||
| 66.1 | indirect cost transfer flag | IVA;10 | SET OF CODES | E:TRANSFER OF INDIRECT COSTS SUPPORTED BY EXPENDITURE BURDEN O:TRANSFER OF COSTS SUPPORTED BY OBLIGATION BURDEN N:NONE | Optional. E for transfer of indirect costs supported by expenditure burden; O for transfer of costs supported by obligation burden; defaults to N. | |
| 66.11 | buy closed budget fy | IVA;11 | FREE TEXT | Enter the Budget Fiscal Year(s) of the applicable closed fund for which this document was originally chargeable. This field may not be changed by a MODIFY document. | ||
| 66.12 | buy closed end budget fy | IVA;12 | FREE TEXT | Enter the End Budget Fiscal Year(s) of the applicable closed fund for which this document was originally chargeable. This field may not be changed by a MODIFY document. | ||
| 66.13 | buy closed fund | IVA;13 | FREE TEXT | Enter the fund of the applicable closed fund for which this document was originally chargeable. | ||
| 67 | fmsb act(+) | FMSB;19 | SET OF CODES | A:ADD NEW SUBALLOWANCE C:CHANGE FIELDS IN ACTIVE SUBALLOWANCES D:DEACTIVATE A SUBALLOWANCE LINE R:REACTIVATE A DEACTIVATED SUBALLOWANCE LINE | This field stores FMS action codes. Enter 'A' to add new suballowance. 'C' to change field in active suballowance. 'D' to deactivate a suballowance line. 'D' to reactivate a deactivated suballowance line. | |
| 67.01 | outstand oblig | PVB;1 | NUMERIC | System-maintained. | ||
| 67.02 | invoice dln | PVB;2 | NUMERIC | Optional for PZ, CT and CV. Required if Dln Required Flag on TCAT is Y. | ||
| 67.03 | invoice dln seq | PVB;3 | NUMERIC | Optional for PZ and CV. | ||
| 67.04 | receiver dln | PVB;4 | NUMERIC | Optional for PZ and CV. | ||
| 67.05 | receiver dln seq | PVB;5 | NUMERIC | Optional for PZ and CV. | ||
| 67.06 | ref vend id | PVB;6 | FREE TEXT | System-maintained. | ||
| 67.07 | ref vend address cod | PVB;7 | FREE TEXT | System-maintained. | ||
| 67.08 | ref vend name | PVB;8 | FREE TEXT | System-maintained. | ||
| 67.1 | fmsb a/o | FMSB;2 | FREE TEXT | Required if the Suballowance Administration Option in the Suballowance Options Table (SAOP) is Y for the fund. If the Budget Options Fund Table (AFND) is not set up to infer administration/staff office, this field may be left blank and inferred from the station if it is coded. If left blank and the Budget Option Table (AOPT)is being used to infer administration/staff office, the A/O office is inferred from the Budget Option Table (AOPT). Must not be coded if the option is N. The A/O code must be valid in the A/O Office Table (DVSN) for the budget fiscal year. If you are changing existing lines, this code must match the previously assigned A/O code. | ||
| 67.101 | fmsb a/o 2 | FMSB1;2 | FREE TEXT | Required if this administration/staff office does not allow by station(i.e., the Allowance Station Option in the Administration/Staff Office Table (DVSN) is N) and the Budget Option Table (AOPT) is not used to infer the administration/staff office; or if the Budget Option Tabale (AOPT) is used to infer the administration/staff office and all of the element required to access the administration/staff office on the Budget Option Table (AOPT) are not specified as allowance dimensions on the Administration/Staff Office Table(DVSN); optional otherwise. The code must be valid in the Administration/Staff Office Table(DVSN) for the budget fiscal year. If left blank and the Budget Option Table(AOPT) is not being used to infer administration/staff office, the administration/staff if inferred from the station code if it is coded. If left blank and the Budget Options Table (AOPT) is being used to infer administration/staff office, the administration/staff office is inferred from the Budget Option Table (AOPT). If you are changing existing lines, this code must match the previously assigned administration/staff office code. | ||
| 67.102 | fmsb station 2(+) | FMSB1;1 | FREE TEXT | Required if the Allowance Station Option in the Administration/Staff Office Table (DVSN) is Y for this administration/staff office. Must be coded if the option is N. The code must be valid in the Station/Cost Center Table (ORGN) for the budget fiscal year. If the program code is entered, then the station code must also be entered. | ||
| 67.11 | fmsb 1st qtr i/d | FMSB;10 | SET OF CODES | I:INCREASE D:DECREASE | Optional if the Suballowance Increase/Decrease Amount field is coded. Defaults to I. Blank otherwise. | |
| 67.1101 | fmsb 2nd qtr i/d | FMSB;14 | SET OF CODES | I:INCREASE D:DECREASE | Optional if the Suballowance Increase/Decrease Amount field is coded. Defaults to I. Blank otherwise. | |
| 67.1102 | fmsb 3rd qtr i/d | FMSB;15 | SET OF CODES | I:INCREASE D:DECREASE | Optional if the Suballowance Increase/Decrease Amount field is coded. Defaults to I. Blank otherwise. | |
| 67.1103 | fmsb 4th qtr | FMSB;16 | SET OF CODES | I:INCREASE D:DECREASE | Optional if the Suballowance Increase/Decrease Amount field is coded. Defaults to I. Blank otherwise. | |
| 67.12 | fmsb description | FMSB;17 | FREE TEXT | Optional. Enter the alphanumeric budget line description. If left blank and the FCP/PRJ exists at the suballowance level, the FCP/PRJ Name will be inferred from the FCP/Project Table (PGMT). If the FCP/Prj does not exist at the suballowance level, the limitation name will be inferred. | ||
| 67.13 | fmsb ftes/qty | FMSB;18 | NUMERIC | Optional. Enter the number of Full-Time Equivalent (FTE) positions or quantity of items budgeted in this line. You can enter up to 7 digits (whole units). | ||
| 67.14 | fmsb program | FMSB;20 | FREE TEXT | Required if the Allowance Program Option in the Administration/Staff Office Table(DVSN) is Y for this administration/staff office. Must not be coded if the option is N. The code must be valid in the table specified by the Allowance Program Definition (on the Fund Table (FUND)) for the budget fiscal year. For example, if the program definition is the higher level program classification PCLS, the code must be a valid program class in the Program Class Table (PCLS). If the program definition is PGMT, the program code, in conjunction with the station code, must exist in the FCP/Project Table (PGMT). If you are changing existing lines, this code must match the previously assigned program (if one was previously coded). | ||
| 67.141 | fmsb program 2 | FMSB1;4 | FREE TEXT | Required if the Allowance Program Option in the Administration /Staff Office Table (DVSN) is Y for this administration/staff office. Must not be coded if the option is N. The code must be valid in the table specified by the Allowance Program Definition (on the Fund Table (FUND)) for the budget fiscal year. For example, if the program definition is the higher level program classification PCLS, the code must be valid program class in the Program Class Table (PCLS). If the program definition is PGMT, the program code, in conjunction with the station code, must exist in the FCP/Project Table(PGMT). If you are changing existing lines, this code must match the previously assigned program code (if one was previously coded). | ||
| 67.15 | fmsb quarter | FMSB;21 | NUMERIC | Required. Enter the quarter from which you are transferring funds. The appropriate allowance amount (posted, approved, or pending, as specified by the Amount Type indicator), is decreased by the amount entered on the line. | ||
| 67.1501 | fmsb quarter 2 | FMSB1;3 | NUMERIC | Required. Enter the quarter to which you are transferring funds. The amount field (posted, approved, or pending) in the TO record corresponding to the amount field in the FROM record is updated. If posted or approved funds in a given quarter are moved into a record that has not been posted or approved through that quarter, the posted or approved indicator (as appropriate) is changed to a value of T (transfer) on the Allowance Table (ALLW). | ||
| 67.16 | fmsb transfer ind | FMSB;22 | SET OF CODES | Y:YEAR TO DATE FUND A:APPROVED FUND | Required. Enter either Y to indicate the transfer of YTD Posted funds, A to indicate the transfer of approved funds, or P to indicate the transfer of pending funds. When transferring posted funds, the equivalent amount of approved funds are automatically transferred. | |
| 67.2 | fmsb station(+) | FMSB;1 | FREE TEXT | Required if the Suballowance Station Option in the Suballowance Option Table (SAOP) is Y for the fund. Must not be coded if the option if N. The code must be valid in the Station/Cost Center Table (ORGN) for the budget fiscal year and the code must be the Allowance Station specified in the table. If the FCP/PRJ code is entered, then the station code must also be entered. If you are changing existing lines, this code must match the previously assigned station code (if one was previously entered). | ||
| 67.3 | fmsb ref stn | FMSB;3 | FREE TEXT | Required if the Suballowance Station Option in the Suballowance Options Table (SAOP) is Y for the referenced allowance line. | ||
| 67.4 | fmsb fcp/prj | FMSB;4 | FREE TEXT | Required if the Suballowance FCP/PRJ Option in the Suballowance Option Table (SAOP) is Y for the fund. Must not be entered if the option is N. The FCP/PRJ code, in conjunction with the station code, must be valid in the FCP/Project Table (PGMT) for the budget fiscal year. If you are changing existing lines, this code must match the previously assigned program code (if one was previously coded). | ||
| 67.401 | fmsb fcp/prj 2 | FMSB1;6 | FREE TEXT | Required if the Suballowance FCP/Project Option for this allotment is Y. Must not be coded if the option is N. The FCP/Project, in conjunction with the station code, must be valid in the FCP/Project Table (PGMT) for the budget fiscal year, and must be the Allowance FCP/Project specified in the table. | ||
| 67.5 | fmsb object class | FMSB;5 | FREE TEXT | Required if the Suballowance Limitation Option in the Suballowance Options Table (SAOP) is Y for the fund. Blank otherwise. | ||
| 67.501 | fmsb object class 2 | FMSB1;5 | FREE TEXT | Required if the Allowance LMT option in the Administration/Staff Office Table (DVSN) is Y for this administration/staff office. Must not be coded if the option is N. The code must be valid in the Budget Object/Limitation Table (BOCT) for the budget fiscal year. | ||
| 67.6 | fmsb ovr | FMSB;6 | SET OF CODES | C:FULL CONTROL P:PRESENCE CONTROL *:DELETE ANY EXISTING SPENDING CONTROL OVERRIDE | Optional. If the Spending Control Override field is left blank, spending documents will infer the default Spending Control level specified on the Sulallowance Option Table (SAOP). Coding this field will override the default spending control level. Valid values are: (C) - Full Control is in effect for the budget line, (P) - Presence Control is in effect for the budget line and asterisk (*) - Delete any existing Spending Control Override value and return control to the Fund Table value. | |
| 67.7 | fmsb ai | FMSB;7 | SET OF CODES | N:NONDIRECT D:DIRECT | Required. Enter the appropriation indicator using one of the following codes: N To specify suballowance budget line is a nondirect line item appropriation. D To specify suballowance budget line is a direct line item appropriation. If left blank the appropriation indicator will default to N. | |
| 67.8 | fmsb revised suball amt | FMSB;8 | FREE TEXT | System-maintained. This field reflects the revised suballowance amount (i.e., any previously entered budget amounts plus or minus the changes specified in the Suballowance Increase/Decrease Amount field). When the Pending/Approval/Posting Indicator is PN or RJ, this field represents pending amounts; when the indicator is AP or DA, this field represents approved amounts; and when the indicator is PA, PP, or DP, this field represents posted amounts. | ||
| 67.9 | fmsb suball 1st qtr amt | FMSB;9 | NUMERIC | Refer to FMSB REVISED SUBALL AMT. | ||
| 67.901 | fmsb suball 2nd qtr amt | FMSB;11 | NUMERIC | Refer to FMSB REVISED SUBALL AMT. | ||
| 67.902 | fmsb suball 3rd qtr amt | FMSB;12 | NUMERIC | Refer to FMSB REVISED SUBALL AMT. | ||
| 67.903 | fmsb suball 4th qtr amt | FMSB;13 | NUMERIC | Refer to FMSB REVISED SUBALL AMT. | ||
| 340.1 | acctg trans type | 340;1 | FREE TEXT | This is the transcaction type for the document. | ||
| 340.2 | obj rev srce | 340;2 | FREE TEXT | This is the revenue source. Accounts Receivable documents using this field will always use "ARRV". | ||
| 340.3 | agreement number | 340;3 | FREE TEXT | |||
| 420 | segment id lin | 0;2 | FREE TEXT | SEGMENT ID LIN for FMS LINE SEGMENT. | ||
| 420.1 | segment id | 0;4 | FREE TEXT | SEGMENT ID for FMS LINE SEGMENT. | ||
| 420.2 | segment id | 0;6 | FREE TEXT | SEGMENT ID for FMS LINE SEGMENT. | ||
| 420.26 | segment id | 0;10 | FREE TEXT | SEGMENT ID for FMS LINE SEGMENT in alphabetical order. | ||
| 420.3 | segment id | 0;8 | FREE TEXT | SEGMENT ID for FMS line segment. | ||
| 421 | segment delimiter lin | 0;3 | FREE TEXT | SEGMENT DELIMITER LIN for FMS LINE SEGMENT. | ||
| 421.1 | segment delimiter | 0;5 | FREE TEXT | SEGMENT DELIMITER for FMS LINE SEGMENT. | ||
| 421.2 | segment delimiter | 0;7 | FREE TEXT | SEGMENT DELIMITER for FMS LINE SEGMENT. | ||
| 421.26 | segment delimiter | 0;11 | FREE TEXT | SEGMENT DELIMITER for FMS LINE SEGMENT. | ||
| 421.3 | segment delimiter | 0;9 | FREE TEXT | SEGMENT DELIMITER for FMS LINE SEGMENT. | ||
| 1600 | interface record ident #1 | FBFEE2;1 | FREE TEXT | This is the 4 character prefix followed by a 6 digit number of the interface record. | ||
| 1601 | interface record ident #2 | FBFEE2;2 | FREE TEXT | This is the 4 character prefix followed by a 6 digit number of the interface record. | ||
| 1602 | group identification #1(+) | FBFEE2;3 | FREE TEXT | This is the 3 digit station number followed by a 4 digit record prefix identifcation number 1. | ||
| 1603 | group identification #2 | FBFEE2;4 | FREE TEXT | This is the 3 digit station number followed by a 4 digit record prefix identification number 2. | ||
| 1604 | group identification #3 | FBFEE2;5 | FREE TEXT | This is the 3 digit station number followed by a 4 digit record prefix identification number 3. |
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