| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | equipment record(+) | 0;1 | POINTER | 6914 | B | This field holds the internal entry number from file 6914 for the piece of capitalized NX equipment that an FA document was sent for. |
| 1 | date/time created(+) | 0;2 | DATE-TIME | D | This is the date and time that the FA document was prepared. | |
| 1.5 | sender(+) | 0;3 | POINTER | 200 | This is the person who created the FA document using the Equipment Entry option. | |
| 2 | segment 1 id(+) | 1;1 | FREE TEXT | This is the Segment 1 ID for the FA document, usually it will be CTL. | ||
| 3 | source system(+) | 1;2 | FREE TEXT | This is the source system for the FA document, ususally AMM. | ||
| 4 | destination system(+) | 1;3 | FREE TEXT | This is the system where the FA document is going, usually FMS. | ||
| 5 | submitting station(+) | 1;4 | FREE TEXT | This is the station number of the site that is submitting this FA document. | ||
| 6 | transaction class(+) | 1;5 | FREE TEXT | This is the class of document being sent to FMS. It is usually DOC, to represent a document transaction. | ||
| 7 | transaction code(+) | 1;6 | FREE TEXT | This tells FMS what kind of document is being sent. FA for an FA document. | ||
| 8 | sec1 code(+) | 1;7 | FREE TEXT | This is the Security 1 code of the submitting Administration/Staff office. VHA=10, VBA=20, and NCS=40. | ||
| 9 | batch number(+) | 1;8 | FREE TEXT | This is the batch number of the FA document being sent. Currently set to six spaces. | ||
| 10 | transaction number(+) | 1;9 | FREE TEXT | This is the transaction number for this FA document. It consists of the station number_the last digit of the fiscal year_N_the 4 digit sequential number. | ||
| 11 | transaction date(+) | 1;10 | FREE TEXT | This is the date the FA document was created in YYYYMMDD format. | ||
| 12 | transaction time(+) | 1;11 | FREE TEXT | This is the time the FA document was created in HHMMSS format. | ||
| 13 | sequence number(+) | 1;12 | FREE TEXT | This is the transaction part sequence number. Should always be 001. | ||
| 14 | sequence total(+) | 1;13 | FREE TEXT | This is the total number of transaction parts. Should always be 001. | ||
| 15 | version(+) | 1;14 | FREE TEXT | This is the AMES/MERS-FMS interface version. Should always be 001. | ||
| 16 | segment 2 id(+) | 2;1 | FREE TEXT | This is the segment identifier for segment 2. Should always be DOC. | ||
| 20 | segment 3 id(+) | 3;1 | FREE TEXT | This is the segment identifier for the the FA1 segmemnt. Should always be FA1. | ||
| 21 | trans code(+) | 3;2 | FREE TEXT | This is the Trans code for the FA1 segment. Should always be FA. | ||
| 22 | trans division(+) | 3;3 | FREE TEXT | This is the Security 1 code. VHA=10, VBA=20, NCS=40. | ||
| 23 | trans number(+) | 3;4 | FREE TEXT | C | This is the transaction number for this FA document. It consists of the station number_the last digit of the fiscal year_N_the 4 digit sequential number. | |
| 24 | fixed asset number(+) | 3;5 | FREE TEXT | The fixed asset number consists of the submitting station_the 2 digit satelite station number (or 2 spaces if no satellite)_the internal entry number of the asset from file 6914. | ||
| 25 | fixed asset type(+) | 3;6 | FREE TEXT | This is the FA TYPE field from the NX SGL file for this particular Standard General Ledger account. | ||
| 26 | fa group(+) | 3;7 | FREE TEXT | The group is derived from the Category Stock Number. It is generally the first 2 digits of the CSN concatenated with 00, except for CSNs in the 7nnn range, which send as 7000, except for 7020, 7021, 7025, 7035, 7040, & 7050, which transmit as themselves. | ||
| 27 | location(+) | 3;8 | FREE TEXT | The location is derived from the first 2 digits of the CMR. All are valid except 67, 73, 74, 79-85, and 87-98. | ||
| 28 | beg budget fy(+) | 3;9 | FREE TEXT | This is the beginning budget fiscal year. | ||
| 29 | fund(+) | 3;10 | FREE TEXT | This is the fund code under which the asset was procured. | ||
| 30 | xdivision(+) | 3;11 | FREE TEXT | This is the Administrative/Office code for the asset. VAH=10, VBA=20, NCS=40. | ||
| 31 | xorganization(+) | 3;12 | FREE TEXT | This is the accounting station for this asset. | ||
| 32 | xprogram | 3;13 | FREE TEXT | This the Fund Control Point Project Code. | ||
| 33 | budget object code(+) | 3;14 | FREE TEXT | The Budget Object Code accounting classification. | ||
| 34 | description | 3;15 | FREE TEXT | This is really the category Stock Number. | ||
| 35 | acquisition year(+) | 3;16 | FREE TEXT | This is the year the item was acquired. | ||
| 36 | acquisition month(+) | 3;17 | FREE TEXT | This is the month the item was acquired. | ||
| 37 | acquisition day(+) | 3;18 | FREE TEXT | This is the day the asset was acquired. | ||
| 38 | acquisition method(+) | 3;19 | FREE TEXT | This is how the item was acquired; constructed, purchased, etc. | ||
| 38.1 | xarea | 3;31 | FREE TEXT | Contains the equipment's CMR value (external) sent on the FA Document to populate the XAREA data element on the Fixed Assets/FMS system. Derived from the CMR (#19) field of the EQUIPMENT INV (#6914) file when the FA Document is created. | ||
| 39 | funding source(+) | 3;20 | FREE TEXT | This is the year_the fund which acquired the asset_the CFO code. | ||
| 40 | replacement year | 3;21 | FREE TEXT | This is the year the item will be replaced. | ||
| 41 | replacement month | 3;22 | FREE TEXT | This is the month the item will be replaced. | ||
| 42 | replacement day | 3;23 | FREE TEXT | This is the day the item will be replaced. | ||
| 43 | useful life(+) | 3;24 | FREE TEXT | This is the useful life expectancy in years for this item. | ||
| 44 | salvage value | 3;25 | FREE TEXT | This is the expected salvage value upon disposing of the item. Should be 0 for depreciable items. | ||
| 45 | depreciation method | 3;26 | FREE TEXT | This is how the item will be depreciated. Always SL (straight line) for NX equipment. | ||
| 46 | summary asset value | 3;27 | FREE TEXT | This is the total value of the asset. | ||
| 47 | cost organization | 3;28 | FREE TEXT | This is the cost center the item belongs to. | ||
| 47.1 | cost sub org | 3;29 | FREE TEXT | For future use. | ||
| 47.2 | sub org | 3;30 | FREE TEXT | Satellite Station designator. | ||
| 48 | segment 4 id | 4;1 | FREE TEXT | This is the segment ID for the FA2 segment. Should always be FA2. | ||
| 49 | segment 5 id | 5;1 | FREE TEXT | This is the segment ID for the FA3 segment. Should always be FA3. | ||
| 50 | segment 6 id(+) | 6;1 | FREE TEXT | This is the segment ID for the LIN section. Should always be LIN. | ||
| 51 | segment 7 id(+) | 7;1 | FREE TEXT | This is the segment ID for the FAA segment. Should always be FAA. | ||
| 52 | equity account 1(+) | 7;2 | FREE TEXT | This is the General Ledger account in which the asset resides. | ||
| 53 | asset value 1(+) | 7;3 | FREE TEXT | This is the value of the asset. | ||
| 201 | adjusted asset value | 200;1 | FREE TEXT | This is the current SUMMARY ASSET VALUE of the FA Document. It is initially populated with the original SUMMARY ASSET VALUE of the FA Document and then automatically adjusted whenever FC Documents are processed against this FA Document. | ||
| 301 | a.v. date | 300;1 | DATE-TIME | AV | This field contains the date/time when an Adjustment Voucher was created. If blank, then an Adjustment Voucher has not yet been created for the FA Document. An Adjustment Voucher is used to notify Fiscal about a selected FAP Document. | |
| 302 | a.v. created by | 300;2 | POINTER | 200 | User that created adjustment voucher. | |
| 303 | a.v. reason | 300;3 | POINTER | 6915.11 | ||
| 310 | a.v. comments | 301;0 | WORD-PROCESSING |
Not Referenced