| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | drug(+) | 0;1 | POINTER | 50 | B | This field contains a pointer to the drug being stocked in this pharmacy location. |
| 1 | location | 0;2 | FREE TEXT | This is the location address of the drug in the pharmacy location. It can consist of up to 3 levels, each separated by a comma. For example, "MR,CA,S3" or "CUR,CB,D1". This information is used to sort drugs on inventory sheets and other printouts. | ||
| 2 | stock level | 0;3 | NUMERIC | This field contains the quantity that is the required stock level for the drug in this pharmacy location. It is recorded in dispense units. | ||
| 3 | balance | 0;4 | NUMERIC | This field contains the current balance (quantity) of this stocked drug. | ||
| 4 | reorder level | 0;5 | NUMERIC | This field contains the on-hand level that must be reached before a drug will have replacements dispensed. It is recorded in dispense units. | ||
| 5 | quantity to reorder | 0;6 | NUMERIC | This field contains the quantity to reorder for this stocked drug. | ||
| 6 | da conversion # | COMPUTED | This field is computed by the value in the corresponding drug field, dispensing units per order unit and used to convert receipts. | |||
| 7 | breakdown unit | 0;8 | FREE TEXT | This unit represents the pharmacy dispensing unit. Examples: BOX, EACH, BOTTLE, etc. In the Controlled Substances module this is referred to as the "Narcotic Breakdown Unit" and will be displayed during order entry. This information is required for order entry. | ||
| 8 | package size | 0;9 | NUMERIC | This is the number of units dispensed from pharmacy. In the Controlled Substances module, this is referred to as the "Narcotic Package Size" and will be displayed during order entry. This information is required for order entry. | ||
| 8.5 | maximum quantity per order | 0;7 | NUMERIC | For an NAOU that is keeping a perpetual inventory, this field may be used to limit the maximum quantity that Nursing Service may enter for any single order for this drug. If this field is left blank, deleted, or set to zero, Nursing Service will be able to enter any quantity that is a multiple of package size, up to 999999, for any single order of this drug. | ||
| 9 | manufacturer | 0;10 | FREE TEXT | This field contains the manufacturer of the currently stocked drug in this Pharmacy location. | ||
| 10 | lot # | 0;11 | FREE TEXT | This field contains the lot # of the currently stocked drug in this Pharmacy location. | ||
| 11 | expiration date | 0;12 | DATE-TIME | This field contains the expiration date for this stocked drug. | ||
| 12 | prime vendor item # | 0;13 | FREE TEXT | C | To allow look-up by Prime Vendor Item # during receipt process. Also to locate by Prime Vendor Item #, all receipts for that item. | |
| 13 | inactivation date | 0;14 | DATE-TIME | This field contains the date on which this drug was inactivated, and thus is no longer considered part of the standard stock for this Pharmacy location. | ||
| 14 | inactivation reason | 0;15 | SET OF CODES | N:NOT USED O:OTHER DF:DELETED FROM FORMULARY | This field contains the reason that the drug has been inactivated from the list of drugs normally stocked in this Pharmacy location. | |
| 14.5 | inactivation reason (other) | 0;16 | FREE TEXT | This field contains the custom reason for inactivating the drug from the stock list. An inactivation reason of "other" should have been entered if a custom reason is to be listed. | ||
| 15 | ward (for drug) | 1;0 | MULTIPLE | 58.800115 | Names of the ward or wards using this drug will be entered. This is a link between the Controlled Substances package and the Unit Dose package for determining ward stocked drugs. | |
| 16 | inventory type | 2;0 | MULTIPLE | 58.800116 | Inventory types are used to group related drugs in a Narcotic Area of Use. | |
| 17 | skip printing va form 10-2638? | GS;1 | BOOLEAN | 1:YES 0:NO | Answer "1" or "YES" to skip printing the VA FORM 10-2638 (Green Sheet) when dispensing this drug to this Narcotic Area of Use. | |
| 18 | orders | 3;0 | MULTIPLE | 58.800118 | The ORDERS multiple stores all data associated with Controlled Substances order requests. | |
| 19 | activity | 4;0 | MULTIPLE | 58.800119 | A link to the DRUG ACCOUNTABILITY TRANSACTION file (#58.81) where each receipt and adjustment is stored as an audit trail. In the Controlled Substances package, each dispensing transaction is also stored. | |
| 20 | monthly activity | 5;0 | MULTIPLE | 58.801 | As activity (receipts, adjustments, dispensing) occurs for each drug, an entry will be added here in which to store totals. | |
| 21 | price per dispense unit | COMPUTED | Computed by price per dispense unit in the DRUG file (#50). | |||
| 22 | last op collection date | 6;1 | DATE-TIME | When collecting Outpatient dispensing data, this field will be used in conjunction with the "AL" cross-reference in File 52 - PRESCRIPTION file - to determine a starting point from which to gather dispensing data. | ||
| 22.1 | last op collection rx | 6;5 | FREE TEXT | The last prescription for which dispensing data was collected. | ||
| 22.2 | last op partial date | 6;7 | DATE-TIME | The last date that a partial was dispensed for this drug. | ||
| 22.3 | last op partial rx | 6;8 | FREE TEXT | Last partial prescription dispensed. | ||
| 23 | last op ret to stock date | 6;2 | DATE-TIME | When collecting Outpatient dispensing data, this field will be used in conjunction with the "AJ" cross-reference in File 52 - PRESCRIPTION file - to determine a starting point from which to gather return to stock data. | ||
| 23.1 | last op ret to stock rx | 6;6 | FREE TEXT | The last prescription returned to stock. | ||
| 23.2 | last op partial ret date | 6;9 | DATE-TIME | Date that the last partial was returned to stock for this drug. | ||
| 23.3 | last op partial ret rx | 6;10 | FREE TEXT | The last partial prescription returned to stock for this drug. | ||
| 24 | last iv collection date,ward | 6;3 | FREE TEXT | When collecting IV dispensing data, this field will be used to store the last date,ward collected from the IV STATS file (#50.8). It will then be used as a starting point for future collections. | ||
| 25 | iv conversion factor | 6;4 | NUMERIC | When dispensing occurs in the IV module, this number will be used to convert IV drug units to DRUG file (#50) dispense units. | ||
| 26 | liquid? | 7;1 | BOOLEAN | 0:NO 1:YES | This field is used to flag a Controlled Substances drug as a liquid. | |
| 27 | initialized balance | 0;17 | BOOLEAN | 1:YES 0:NO | When the drug balance has been initialized, this field will be set to "1" or "YES". A drug balance may only be initialized once. | |
| 28 | restrict from naous? | 7;2 | BOOLEAN | 1:YES 0:NO | If the primary dispensing site for an NAOU allows one-time requests, entering "YES" will prevent this drug from being ordered by any NAOU that does not already stock it. | |
| 29 | always print va form 10-2638? | 7;3 | BOOLEAN | 1:YES 0:NO | Answer "1" or "YES" to force printing a VA FORM 10-2638 even when dispensing to a Narcotic Area of Use that is keeping a perpetual inventory. |
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