Files > DRUG

name

DRUG

number

50

location

^PSDRUG(

description

This file holds the information related to each drug that can be used to fill a prescription. It is pointed to from several other files and should be handled carefully, usually only by special individuals in the pharmacy service. Entries are not typically deleted, but rather made inactive by entering an inactive date. This file must be built by Pharmacy Service BEFORE going on-line. It is common to use another centers file and edit it to match your center's unique formulary.

applicationGroups

PS

Fields

#	Name	Location	Type	Details	Index	Description
.001	number		11			This field contains the internal record number of the drug.
.01	generic name(+)	0;1	FREE TEXT		B	This is the generic name of the drug. In addition, if this entry is marked for CMOP transmission, the generic name cannot be edited unless it is UNmarked for CMOP transmission first.
1	ahfs number		COMPUTED
2	va classification	0;2	FREE TEXT			This is the VA classification for this drug.
2.1	pharmacy orderable item	2;1	POINTER	50.7	ASP	Name used by ORDER ENTRY/RESULTS REPORTING.
3	dea, special hdlg	0;3	FREE TEXT			This field is used to show the DEA Special Handling .
4	maximum dose per day	0;4	NUMERIC			This field is used as a standard maximum dosage.
5	standard sig	0;5	FREE TEXT			This field is used as a standard default for medication instructions.
6	fsn	0;6	FREE TEXT			This is the federal stock number of this drug.
8	warning label	0;8	FREE TEXT			This field is used to indicate if a warning should be printed with the selection of this drug.
8.1	new warning label list	WARN;1	FREE TEXT			Enter a comma-delimited list of warning numbers from old and new warning files, following new file entries with an "N".
8.2	gender specific lbls on all rx	WARN;2	BOOLEAN	Y:YES N:NO		If this field contains "N", warning labels that are marked with a SPECIFIC TO GENDER value of "M" for Male or "F" for Female will only print for this drug when the patient is that specific gender. If this field is null or contains a "Y", then the warning will print for both genders.
9	synonym	1;0	MULTIPLE	50.1		This multiple contains the Synonym, NDC Code, Intended Use, VSN, Order Unit, Price per Order Unit, Dispense Units per Order Unit, Price per Dispense Unit, and Vendor fields. It is used for a quick code for look ups or to locate NDCs to increment the drug's inventory when orders are received.
11	reorder level	660;1	NUMERIC			This field is used to indicate the reorder level for this drug.
12	order unit	660;2	POINTER	51.5		This is the order unit for this drug.
13	price per order unit	660;3	NUMERIC			This is the price per order unit for this drug.
14	normal amount to order	660;4	NUMERIC			This is the normal amount to order for this drug.
14.5	dispense unit	660;8	FREE TEXT			This is the dispense unit for this drug.
15	dispense units per order unit	660;5	NUMERIC			This is the dispense units per order unit for this drug.
16	price per dispense unit	660;6	NUMERIC			This is the price per dispense unit for this drug.
17	source of supply	660;7	FREE TEXT			This field is used to indicate the source of the supply for this medication/ supply.
17.1	expiration date	660;9	DATE-TIME		AEXP	This field is used to show the expiration date of the current supply of available drugs.
17.2	lab test monitor	CLOZ;1	POINTER	60		This is the lab test results which should be checked before this drug is dispensed.
17.3	monitor max days	CLOZ;2	NUMERIC			This is the number of days during which the results of the lab test are of interest when dispensing this drug.
17.4	specimen type	CLOZ;3	POINTER	61		This is the specimen type on which the lab test should be run.
17.5	monitor routine	CLOZ1;1	FREE TEXT			This is the name of the routine which is called to do all necessary checking on lab test results before dispensing this drug.
17.6	lab monitor mark	CLOZ1;2	BOOLEAN	1:YES		This field is set to "1" if the drug is marked for Lab Monitor purposes.
17.7	clozapine lab test	CLOZ2;0	MULTIPLE	50.02
18	inv order units		COMPUTED			This is the inventory order units for this drug.
20	national drug file entry	ND;1	POINTER	50.6	AND	This is the pointer to the National Drug file (^PSNDF).
21	va product name	ND;2	FREE TEXT		VAPN	This is the VA Product Name matched to in the National Drug file.
22	psndf va product name entry	ND;3	POINTER	50.68		This is the pointer to the VA Product file in the National Drug File package.
23	package size	ND;4	POINTER	50.609		This is the pointer to the Package Size file.
24	package type	ND;5	POINTER	50.608		This is the pointer to the Package Type file.
25	national drug class	ND;6	POINTER	50.605	VAC	This is the pointer to the VA Drug Class file.
26	va drug class code		COMPUTED			This is the VA Drug Class Code along with the description of that class.
27	cmop id	ND;10	FREE TEXT		AQ1	This field contains the VA CMOP National Identifier from NDF.
28	op external dispense	6;1	BOOLEAN	1:YES 0:NO		Indicates if this drug may be dispensed to an external interface dispensing machine.
29	national formulary indicator	ND;11	BOOLEAN	1:YES 0:NO		This field will be used to determine whether this drug is on the National Formulary. Data will be maintained at the national level. This field will be populated during the NDF matching process. The data cannot be edited at the local level.
31	ndc	2;4	FREE TEXT			This is the National Drug Code for this drug.
32	ndc by outpatient site	NDCOP;0	MULTIPLE	50.032
37	drug text entry	9;0	MULTIPLE	50.037
40	action profile message (op)	PSO;1	FREE TEXT			This message will be printed on the Outpatient action profile along with the other information for each prescription for this drug.
50	current inventory	660.1;1	NUMERIC			This field contains the current number of the drug in stock.
51	local non-formulary	0;9	SET OF CODES	1:N/F		This is used to designate the drug as non-formulary.
52	visn non-formulary	0;11	SET OF CODES	1:V-N/F		This field will designate a drug that is not on the VISN Formulary.
62.01	day (nd) or dose (nl) limit	8;1	FREE TEXT			This is mainly for NARCOTICS and ANTIBIOTICS. If a number is found here when this medication is selected for a UNIT DOSE order, that number will be used to calculate the DEFAULT value for the STOP DATE/TIME prompt in the entry of that order. If the number entered is followed by a "D", that number of days will be added to the START DATE. If the number is followed by an "L", that number will be used to calculate the DOSE LIMIT.
62.02	unit dose med route	8;2	POINTER	51.2		If data is found here when this medication is selected for a UNIT DOSE order, that data will be used as the DEFAULT value for the MED ROUTE prompt in ORDER ENTRY. Please note that ORAL is not selectable as a MED ROUTE here, since it is the standard default value in order entry. here, since it is the standard default value in order entry.
62.03	unit dose schedule type	8;3	SET OF CODES	OC:ON CALL O:ONE TIME P:PRN R:FILL on REQUEST		If data is found here when this medication is selected for a UNIT DOSE order, that data will be used as the DEFAULT value for the SCHEDULE TYPE prompt in ORDER ENTRY. Please note that you will NOT find CONTINUOUS as a SCHEDULE TYPE here, since it is the standard default in order entry.
62.04	unit dose schedule	8;4	FREE TEXT			If a schedule is found here when this medication is selected for a UNIT DOSE order, that schedule will be used as a default value for the SCHEDULE prompt in order entry.
62.05	corresponding outpatient drug	8;5	POINTER	50		This is used by the Unit Dose Medications package in such things as the Authorized Absence/Discharge Orders form.
63	application packages' use	2;3	FREE TEXT		IU	This field is free text, but contains the codes of the DHCP packages that consider this drug part of its formulary. This field is set through the routine ^PSGIU, and NOT through VA FileMan. NOTES: Uneditable through VA FileMan.
64	*primary drug	2;6	POINTER	50.3	AP	This is the corresponding Primary Drug for this dispense drug. A primary drug does not have a dosage associated with it.
65	formulary alternative	65;0	MULTIPLE	50.065		This is a formulary alternative to this non-formulary drug. Any formulary alternatives are shown to non-pharmacists whenever they attempt to order a non-formulary drug.
81	daw code	EPH;1	NUMERIC			Dispensed As Written code. This information is used for NCPDP electronic claim transmission to third party payers (insurance companies).
82	ncpdp dispense unit(+)	EPH;2	SET OF CODES	EA:EACH GM:GRAMS ML:MILLILITERS		The NCPDP QUANTITY MULTIPLIER field and this field are used to determine metric quantity for electronic 3rd Party billing purposes. This field indicates the NCPDP standard billing Unit of Measure (EA - EACH; GM - GRAMS; ML - MILLILITERS).
83	ncpdp quantity multiplier(+)	EPH;3	NUMERIC			The NCPDP DISPENSE UNIT field and this field are used to determine metric quantity for electronic 3rd Party billing purposes. This field contains the number that will be multiplied by the quantity in the prescription in order to determine the correct quantity to electronically bill 3rd party insurance companies.
100	inactive date	I;1	DATE-TIME			This is the date the drug is inactive.
101	message	0;10	FREE TEXT			Message displayed whenever drug is selected for RX. Commonly used to warn about restrictions to certain services, doctors, etc. This is purely a passive informational free text field.
102	restriction	2;2	FREE TEXT			This is any restrictions that may apply to this drug.
212	atc canister	212;0	MULTIPLE	50.0212		This is the ATC dispensing machine canister number(s) for this drug by ward group. If a ward group does not have a canister number, the pick lists for the ward group will not send this drug to the ATC.
212.1	*atc canister	8.5;1	NUMERIC			This should be the number of the canister from the Baxter ATC 212 dispensing machine that contains this drug. If no number is entered here, the Unit Dose package will assume that this drug is NOT currently in the ATC.
212.2	atc mnemonic	8.5;2	FREE TEXT		XATC	This is the link between the Unit Dose package and the ATC dispensing machine. The data here is sent to the ATC, and therefore MUST match the mnemonic entered for this same drug in the ATC. If the mnemonic entered here does not match a mnemonic within the ATC, any pick list with this mnemonic sent to the ATC will not complete.
213	cmop dispense	3;1	BOOLEAN	0:NO 1:YES		Indicates if this drug may be dispensed from the Consolidated Mail Outpatient Pharmacy System.
214	activity log	4;0	MULTIPLE	50.0214		Date the activity occurred.
215	quantity dispense message	5;1	FREE TEXT			This is a free text description used by pharmacy personnel to indicate which quantities for the drug/item are stocked by the Outpatient Pharmacy system for this facility.
300	inpatient pharmacy location	PSG;1	FREE TEXT			Enter from 1 to 3 location codes, each separated by commas, that define the location of this item in the inpatient pharmacy storage. This will be used to sort Automatic Replenishment reports for easier location of items.
301	ar/ws amis category	PSG;2	SET OF CODES	0:Field 03 or 04 - Doses by Type 1:Field 06 or 07 - Units of Issue 2:Field 17 - Fluids and Admin Sets 3:Field 22 - Blood Products		This refers to the category that this drug is to be classified as for AMIS statistics in Automatic Replenishment/Ward Stock.
302	ar/ws amis conversion number	PSG;3	NUMERIC			This number reflects the number of doses/units contained in the dispensed drug for Automatic Replenishment/Ward Stock AMIS statistics. For example: For a 20cc vial, the quantity dispensed is 1, and the conversion number is 20. For 5 oz. antacid, the quantity dispensed is 1, and the conversion number is 1. For a bottle of 100 aspirin, the quantity dispensed is 1, and the conversion number is 100.
400	service code	PFS;1	NUMERIC			The Charge Description Master (CDM) Change Control board assigns value for this field. The value should be a number between 600001-699999.
441	ifcap item number	441;0	MULTIPLE	50.0441		To provide a direct link between the DRUG file and the ITEM MASTER file.
900	old names	900;0	MULTIPLE	50.01
901	strength	DOS;1	NUMERIC			This field is a numeric value representing the single dose of medication supplied by this product.
902	unit	DOS;2	POINTER	50.607		Unit of measure. Pointer to the Drug Units File #50.607.
903	possible dosages	DOS1;0	MULTIPLE	50.0903		This multiple contains the dispense units per dose, dose and package fields. Possible Dosages can be created only for drugs that meet the specified criteria based on the VA Product File match. Possible Dosages are numeric. If a drug cannot have Possible Dosages based on the criteria not being met, then Local Possible Dosages should be created for the drug.
904	local possible dosage	DOS2;0	MULTIPLE	50.0904		This multiple contains the local possible dose and package. If a drug does not have Possible Dosages because it does not meet the specified criteria based on the VA Product File match, then Local Possible Dosages should be created.
905	corresponding inpatient drug	8;6	POINTER	50		This field will be used when transferring orders from Outpatient Pharmacy to Inpatient Medications. Only drugs marked for Inpatient Medications can be selected.
906	opai	OPAI;0	MULTIPLE	50.0906		This multiple contains the automated dispensing devices associated with a division for this drug.
623002	*lab test monitor	623002;1	POINTER	60		This is the lab test results of which should be checked before this drug is dispensed.
623003	*monitor max days	623002;2	NUMERIC			This is the number of days during which the results of the lab tests are of interest when dispensing this drug.
623004	*specimen type	623002;3	POINTER	61		This is the specimen type on which the lab test should be run.
623008	*monitor routine	623008;1	FREE TEXT			This is the name of the routine which is called to do all necessary checking on lab test results before dispensing this drug.