| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | name(+) | 0;1 | POINTER | 190 | B | This identifies the record with the entity which it defines. |
| 2 | date/time entered as missing | 0;2 | DATE-TIME | This defines the date, time when the record was identified as missing. | ||
| 3 | user | 0;3 | POINTER | 200 | This identifies the user in the system who identified the record as missing. | |
| 4 | status(+) | 0;4 | SET OF CODES | f:FOUND m:MISSING s:FOUND/SUPERVISOR APPROVAL PENDING | AC | This differentiates the state of the record which is described as missing. |
| 5 | where was record found?(+) | 0;5 | POINTER | 195.9 | ABOR | This identifies the borrower, area with the record when it is located. |
| 6 | date/time record found | 0;6 | DATE-TIME | This identifies the date, time when a record which was previously designated as missing was located. | ||
| 7 | reason record was missing | 0;7 | POINTER | 195.6 | AL | This allows the system to classify the cause of records being lost as a means of identifying corrective action to prevent future loss. |
| 8 | user who entered as found | 0;8 | POINTER | 200 | This identifies the user in the system who defined the record as no longer missing. | |
| 9 | approving supervisor | 0;9 | POINTER | 200 | This identifies the user in the system who confirms the retrieval of a missing record when the system is set to require such action. | |
| 10 | date finding approved | 0;10 | DATE-TIME | This identifies the date, time when the approval was made if required by the system. | ||
| 100 | supervisor comments | 1;0 | WORD-PROCESSING | This allows free text comments for expanding the ability of the system to describe the history of the missing record episode. | ||
| 150 | user comments | 2;0 | WORD-PROCESSING | This allow the user who found the record to describe with free text the episode in which the missing record was found. |
Not Referenced