| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | administration number(+) | 0;1 | NUMERIC | B | This is the unique identifier for this administration record. It is the IEN. | |
| 1 | patient(+) | 0;2 | POINTER | 2 | C | Pointer to the NAME field (#.01) of the PATIENT file (#2). This specifies the patient attached to this specific administration. |
| 2 | instrument name(+) | 0;3 | POINTER | 601.71 | A pointer to NAME field (#.01) of the MH TESTS AND SURVEYS file (#601.71), it specifies a particular instrument. | |
| 3 | date given | 0;4 | DATE-TIME | This is the date the patient started the instrument. | ||
| 4 | date saved | 0;5 | DATE-TIME | Date last edited, ie last time test was worked on for this administration. | ||
| 5 | ordered by | 0;6 | POINTER | 200 | AO | User who ordered the test. |
| 6 | administered by | 0;7 | POINTER | 200 | Clerk who actually entered the information or started the patient in front of the computer. | |
| 7 | signed | 0;8 | BOOLEAN | Y:Yes N:No | Has administration been signed by the orderer or administrator. | |
| 8 | is complete | 0;9 | BOOLEAN | Y:Yes N:No | Boolean specifying if test is complete. | |
| 9 | number of questions answered | 0;10 | NUMERIC | The number of answers entered. If less than in MH Instrument CONTENT for this instrument, it is incomplete. | ||
| 10 | comments | 1;0 | WORD-PROCESSING | Place for orderer or administrator to make free text comments. | ||
| 11 | transmission status | 2;1 | SET OF CODES | S:Successfully added to db T:Transmitted, not yet added E:Error | AD | Used to indicate success or failure in transmission to the Mental Health National DataBase. |
| 12 | transmission time | 2;2 | DATE-TIME | Time of last transmission status. | ||
| 13 | location | 0;11 | POINTER | 44 | AL | Associates an administration to a Hospital Location. Pointer to the NAME field (#.01) of the HOPSITAL LOCATION file (#44). |