| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | equipment record(+) | 0;1 | POINTER | 6914 | B | This field holds the internal entry number from file 6914 for the piece of capitalized NX equipment that an FC document was sent for. |
| 1 | date/time created(+) | 0;2 | DATE-TIME | D | This is the date and time that the FC document was prepared. | |
| 1.5 | sender(+) | 0;3 | POINTER | 200 | This is the person who created the FC document using the change option. | |
| 2 | segment 1 id(+) | 1;1 | FREE TEXT | This is the Segment 1 ID for the FC document, usually it will be CTL. | ||
| 3 | source system(+) | 1;2 | FREE TEXT | This is the source system for the FC document, usually AMM. | ||
| 4 | destination system(+) | 1;3 | FREE TEXT | This is the system where the FC document is going, usually FMS. | ||
| 5 | submitting station(+) | 1;4 | FREE TEXT | This is the station number of the site that is submitting this FC document. | ||
| 6 | transaction class(+) | 1;5 | FREE TEXT | This is the class of document being sent to FMS. It is usually DOC, to represent a document transaction. | ||
| 7 | transaction code(+) | 1;6 | FREE TEXT | This tells FMS what kind of document is being sent. FC for an FC document. | ||
| 8 | sec1 code(+) | 1;7 | FREE TEXT | This is the Security 1 code of the submitting Administration/Staff office. VHA=10, VBA=20, and NCS=40. | ||
| 9 | batch number(+) | 1;8 | FREE TEXT | This is the batch number of the FC document being sent. Currently set to six spaces. | ||
| 10 | transaction number(+) | 1;9 | FREE TEXT | This is the transaction number for this FC document. It consists of the station number_the last digit of the fiscal year_N_the 4 digit sequential number. | ||
| 11 | transaction date(+) | 1;10 | FREE TEXT | This is the date the FC document was created in YYYYMMDD format. | ||
| 12 | transaction time(+) | 1;11 | FREE TEXT | This is the time the FC document was created in HHMMSS format. | ||
| 13 | sequence number(+) | 1;12 | FREE TEXT | This is the transaction part sequence number. Should always be 001. | ||
| 14 | sequence total(+) | 1;13 | FREE TEXT | This is the total number of transaction parts. Should always be 001. | ||
| 15 | version(+) | 1;14 | FREE TEXT | This is the AMES/MERS-FMS interface version. Should always be 001. | ||
| 16 | segment 2 id(+) | 2;1 | FREE TEXT | This is the segment identifier for segment 2. Should always be DOC. | ||
| 20 | segment 3 id(+) | 3;1 | FREE TEXT | This is the segment identifier for the the FC1 segment. Should always be FC1. | ||
| 21 | trans code(+) | 3;2 | FREE TEXT | This is the Trans code for the FC1 segment. Should always be FC. | ||
| 22 | trans division(+) | 3;3 | FREE TEXT | This is the Security 1 code. VHA=10, VBA=20, NCS=40. | ||
| 23 | trans number(+) | 3;4 | FREE TEXT | C | This is the transaction number for this FC document. It consists of the station number_the last digit of the fiscal year_N_the 4 digit sequential number. | |
| 24 | beg budget year | 3;5 | FREE TEXT | This is the beginning budget fiscal year. | ||
| 25 | fixed asset number(+) | 3;6 | FREE TEXT | The fixed asset number consists of the submitting station_the 2 digit satelite station number (or 2 spaces if no satellite)_the internal entry number of the asset from file 6914. | ||
| 26 | fixed asset type(+) | 3;7 | FREE TEXT | This is the FA TYPE field from the NX SGL file for this particular Standard General Ledger account. | ||
| 27 | betterment number(+) | 3;8 | FREE TEXT | This is the betterment number if you are changing a betterment, otherwise it would be 00 since you would be changing the asset information. | ||
| 28 | fa group | 3;9 | FREE TEXT | The group is derived from the Category Stock Number. It is generally the first 2 digits of the CSN concatenated with 00, except for CSNs in the 7nnn range, which send as 7000, except for 7020, 7021, 7025, 7035, 7040, & 7050, which transmit as themselves. | ||
| 29 | location | 3;10 | FREE TEXT | The location is derived from the first 2 digits of the CMR. Cll are valid except 67, 73, 74, 79-85, and 87-98. | ||
| 30 | description | 3;11 | FREE TEXT | This is really the Category Stock Number. | ||
| 31 | acquisition year | 3;12 | FREE TEXT | This is the year the item was acquired. | ||
| 32 | acquisition month | 3;13 | FREE TEXT | This is the month the item was acquired. | ||
| 33 | acquisition day | 3;14 | FREE TEXT | This is the day the asset was acquired. | ||
| 34 | acquisition method | 3;15 | SET OF CODES | C:CONSTRUCTED G:GIFT/BEQUEST/DONATION L:LEASED M:CAPITAL LEASE O:OTHER P:PURCHASED R:TRANSFERRED T:TRADED X:EXCESS | This is how the item was acquired; constructed, purchased, etc. | |
| 35 | segment 4 id | 4;1 | FREE TEXT | This is the segment ID for the FC2 segment. Should always be FC2. | ||
| 36 | units | 4;2 | FREE TEXT | This is the units that the item is measured in; each, gross, etc. | ||
| 37 | useful life | 4;3 | FREE TEXT | This is the useful life expectancy in years for this item. | ||
| 38 | salvage value | 4;4 | FREE TEXT | This is the expected salvage value upon disposing of the item. Should be 0 for depreciable items. | ||
| 39 | depreciation method | 4;5 | FREE TEXT | This is how the item will be depreciated. Always SL (straight line) for NX equipment. | ||
| 40 | summary asset value | 4;6 | FREE TEXT | This is the new asset value that should be used in place of the original asset value on the code sheet being changed. When changing an FA Document (Betterment 00), enter the acquisition value of the asset. When changing a Betterment (Betterment 01, etc.), enter the value of the Betterment. | ||
| 41 | selling price | 4;7 | FREE TEXT | Money recouped at sale of asset. | ||
| 42 | increase-decrease | 4;8 | SET OF CODES | I:INCREASE D:DECREASE | For future use. | |
| 43 | disposition method code | 4;9 | FREE TEXT | Method by which asset was finally disposed of. | ||
| 44 | disposition year | 4;10 | FREE TEXT | Year in which asset was disposed of (YYYY). | ||
| 45 | disposition month | 4;11 | FREE TEXT | Numeric representation of disposition month (ex: 09 for September). Leading zeroes must be included for January thru September. | ||
| 46 | disposition day | 4;12 | FREE TEXT | Disposition day. Leading zeroes must be included for the first thru the ninth. | ||
| 47 | funding source | 4;13 | FREE TEXT | For future use. | ||
| 48 | replacement year | 4;14 | FREE TEXT | Calendar year in which asset is scheduled for replacement. | ||
| 49 | replacement month | 4;15 | FREE TEXT | Numeric representation of month in which asset is scheduled to be replaced (ex: 09 for September). Leading zeroes are required for January thru September. | ||
| 50 | replacement day | 4;16 | FREE TEXT | Day on which asset is scheduled to be replaced. Leading zeroes required for the first thru the ninth. | ||
| 51 | segment 5 id | 5;1 | FREE TEXT | FAP segment identifier. Always set to LIN. | ||
| 52 | segment 6 | 6;1 | FREE TEXT | FAP segment identifier. Always set to FCA. | ||
| 53 | equity account 1 | 6;2 | FREE TEXT | Financial classification consistent with FMS. | ||
| 54 | asset value 1 | 6;3 | FREE TEXT | Identically equal to SUMMARY ASSET VALUE. Should be entered only for changes to an FA (BETTERMENT NUMBER=00). | ||
| 100 | category stock number | 100;1 | POINTER | 6917 | Basis for FA GROUP and DESCRIPTION. | |
| 101 | cmr | 100;2 | POINTER | 6914.1 | This field can no longer be changed by an FC Document because the CMR now determines the cost center and only FR Documents can change a cost center. Basis for LOCATION (as in department locator). CMRs that are assigned to a station other than the owning station for this asset are unacceptable. A change of this kind will require you to enter an FD document, then edit the CMR, and then enter an FA document. | |
| 102 | disposition method | 100;3 | POINTER | 6914.8 | Basis for stuffing the DISPOSITION METHOD CODE field that goes to FAP. | |
| 103 | previous value | 100;4 | NUMERIC | The previous value of the asset if FC is processed against the asset itself (BETTERMENT NUMBER = 00). Previous value of betterment if FC is processed against that (BETTERMENT NUMBER '= 00). | ||
| 104 | betterment pointer | 100;5 | POINTER | 6915.3 | Populated for FCs that are applied to betterments. | |
| 105 | acquisition date | 100;6 | DATE-TIME | Used to extract date in FAP format. | ||
| 106 | replacement date | 100;7 | DATE-TIME | Used to extract date in FAP format. | ||
| 301 | a.v. date | 300;1 | DATE-TIME | AV | This field contains the date/time when an Adjustment Voucher was created. If blank, then an Adjustment Voucher has not yet been created for the FC Document. An Adjustment Voucher is used to notify Fiscal about a selected FAP Document. | |
| 302 | a.v. created by | 300;2 | POINTER | 200 | User that created adjustment voucher. | |
| 303 | a.v. reason | 300;3 | POINTER | 6915.11 | ||
| 310 | a.v. comments | 301;0 | WORD-PROCESSING |
Not Referenced