| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | room number(+) | 0;1 | FREE TEXT | B | Identifier of a physical location (room). With the advent of bar coding, it is essential that this field uniquely and unambiguously specify a particular location. Entries may consist of one, two, or three pieces. Hyphens (if present) are treated as delimiters between pieces. First piece (always present) is room designation, second piece (optional) is building designation, and third piece (optional) is division designation (may be used for outpatient clinics, regional offices, etc. as well as for formal divisions). It is anticipated that most sites will use two piece entries. True single-building facilities may use one-piece entries. Multi-division facilities and sites supporting remote offices where duplicate building numbers may be a problem should use three-piece entries. Entry of a two-piece ROOM NUMBER will autoamtically populate the BUILDING field. Entry of a three-piece ROOM NUMBER will automatically populate the BUILDING and DIVISION fields. Hyphens must not be used as anything other than delimiters between ROOM, BUILDING, and DIVISION. | |
| .5 | building number | 0;2 | FREE TEXT | E | Assigned number of the BUILDING. This field is populated automatically when ROOM NUMBERS are entered as 'ROOM-BUILDING'. | |
| .51 | building file pointer | 0;14 | POINTER | 6928.3 | AE | Used primarily for LEASED SPACE functions. Automatically maintained on the basis of the ROOM NUMBER field (.01). |
| .6 | division | 0;10 | FREE TEXT | The division designator. Intended for use at multi-division facilities. This field is populated automatically when ROOM NUMBERS are entered as 'ROOM-BUILDING-DIVISION'. Division designators should not be any longer than necessary. | ||
| .8 | lessor | COMPUTED | Owner of leased space. | |||
| 1 | wing | 0;3 | FREE TEXT | C | Intended as a means of defining functional groupings of physical locations. WING's may or may not equate to an extension or annex of a building, and/or a clinical specialty area (ex: surgical wing) of a hospital. Used in the Equipment Management Module. In sorting a Preventive Maintenance Worklist by LOCATION, the system will attempt to sort by WING rather than ROOM NUMBER. | |
| 1.5 | service | 0;4 | POINTER | 49 | D | Service to whom space is assigned. |
| 2 | key | 0;5 | POINTER | 6927 | Lock/key combination in use for this space. | |
| 2.1 | other key | 5;0 | MULTIPLE | 6928.03 | Use this field if this rooms lock has been combinated with a key that crosses over to a lock other than the lock selected for this room. | |
| 2.5 | function(free text) | 0;6 | FREE TEXT | This free text field is triggered by the FUNCTION field of this file. . . | ||
| 2.6 | function | 4;1 | POINTER | 6928.1 | This field points to function file for selection of rooms primary use. | |
| 3 | length in ft. | 0;7 | NUMERIC | Measured room length (feet). | ||
| 3.5 | width in ft. | 0;8 | NUMERIC | Measured room width (feet). | ||
| 3.7 | ceiling ht | 4;2 | NUMERIC | Distance from floor to ceiling (feet). | ||
| 4 | computed sq.ft. | COMPUTED | Square footage of this location. Computed by system. | |||
| 4.5 | net sq.ft. | 0;9 | NUMERIC | Actual net square footage for this room. May be compared to Criteria if Criteria (IMFP) has been calculated and entered. Should equal computed square footage minus any unusable area(s). | ||
| 4.7 | space guide | 4;4 | NUMERIC | Net Square feet for this room/function as per IMFP space criteria | ||
| 4.9 | h-08-9 criteria | 9;2 | POINTER | 7336.6 | Criteria Chapter from H-08-9 Space Planning Criteria. Especially important when entering a project space plan (IMFP). | |
| 5 | beds | 2;2 | NUMERIC | Number of beds in this room. | ||
| 5.5 | bed type | 0;17 | FREE TEXT | Descriptor of the kind of beds found in this room (PSYCH, NHCU, etc.). | ||
| 6 | special characteristics | 2;3 | FREE TEXT | Special characteristics of this location, as defined by each facility. | ||
| 7 | wall | 2;4 | SET OF CODES | VP:VINYL PAPER CT:CERAMIC TILE PT:PAINT WP:WOOD PANELLING BL:BLOCK PL:PLASTER OT:OTHER | Type of wall covering or treatments. | |
| 7.2 | wall finish description | 7;1 | FREE TEXT | Brief (15 character max) descriptor of wall finishing. | ||
| 7.5 | wall replacement date | 0;11 | DATE-TIME | Scheduled date for replacement of wall covering or treatment. | ||
| 8 | floor | 2;5 | SET OF CODES | CP:CARPET TL:TILE CT:CERAMIC TILE CE:CONCRETE SV:SHEET VINYL CF:CONDUCTIVE FLOORING TE:TERRAZZO | TYPE OF FLOOR FINISH MATERIAL | |
| 8.2 | floor finish description | 7;2 | FREE TEXT | Brief (15 character max) descriptor of flooring. Locally defined. | ||
| 8.5 | floor replacement date | 0;12 | DATE-TIME | Scheduled replacement date for floor covering. | ||
| 9 | ceiling | 2;6 | SET OF CODES | G:GRID P:PLASTER C:CONCRETE O:OTHER | Type of ceiling found in this room. | |
| 9.2 | ceiling finish description | 7;3 | FREE TEXT | Brief descriptor of ceiling finish. Locally defined. | ||
| 9.5 | ceiling replacement date | 0;13 | DATE-TIME | Scheduled date for replacement of existing ceiling. | ||
| 10 | lighting | 6;0 | MULTIPLE | 6928.04 | Type and quantity of permanent light fixtures. | |
| 11 | windows | 2;8 | NUMERIC | Number of outside windows in this room. | ||
| 11.5 | window type | 0;16 | SET OF CODES | SS:SINGLE HUNG/SINGLE GLAZED SD:SINGLE HUNG/DOUBLE GLAZED DS:DOUBLE HUNG/SINGLE GLAZED DD:DOUBLE HUNG/DOUBLE GLAZED O:OTHER | Type of window (if any) found in this room. | |
| 12 | drapes | 2;9 | NUMERIC | Number of draperies (sets) found in this room. | ||
| 13 | cub. ctns. | 2;10 | NUMERIC | Number of ceiling mounted cubicle curtains found in this room. | ||
| 13.5 | doors | 0;18 | NUMERIC | Number of doors in this room. | ||
| 14 | utilities | 1;0 | MULTIPLE | 6928.01 | Standard hospital utilities, selected from a file of same. | |
| 15 | bldg mngt amis class | 4;3 | SET OF CODES | 1:PSYCHIATRY 2:INTERMEDIATE 3:MEDICINE 4:NEUROLOGY 5:R.M.S. 6:S.C.I. 7:SURGERY 8:N.H.C.U. 9:DOMICILIARY 10:CLINICS 11:DENTAL 12:RESEARCH 13:ADMIN. 14:OTHER | Entry indicates one of the 14 divisions on the AMIS form VA-10-6007a. This will be used to generate a report from the Space Survey Report menu for use by Building Management Service for quarterly AMIS reporting. | |
| 16 | rcs 10-0141(14-4) | 2;13 | BOOLEAN | Y:YES N:NO | Indicator of whether or not RCS 10-0141(14-4) report is to be produced from the Engineering Package. | |
| 17 | comments | 3;0 | WORD-PROCESSING | General comments pertinent to this location. | ||
| 18 | synonym | 8;0 | MULTIPLE | 6928.018 | Alternative (informal) designations of physical locations. For example, room 214A-137 may be better known as room 1 of the MICU. In this case, you could use MICU-1 as a synonym for room 214A-137. | |
| 19 | inverse location | 9;1 | FREE TEXT | AD | Reversal of the standard room descriptor, using full colons as separators. Result is of the form 'DIVISION:BUILDING:ROOM'. Maintained by the system automatically. Intended for use in FileMan print specifications. |