| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | title(+) | 0;1 | POINTER | 680.5 | B | The title is the full title of a specific serial publication. Such titles can be extremely long and the initial words in two different titles can be exactly the same for a considerable length, for example: SCANDINAVIAN JOURNAL OF PATHOLOGY AND LABORATORY MEDICINE SCANDINAVIAN JOURNAL OF PATHOLOGY AND LABORATORY MEDICINE. SUPPLEMENTUM Note: Since exact alphabetization of these titles is very important in the serials process, it is crucial that the field length be long enough to accommodate all possibilities. |
| .02 | inactive | 0;2 | SET OF CODES | C:CANCELLED TITLE D:DEAD TITLE R:RENAMED TITLE | If a title is 'active', meaning no value has been input for this field, that title is available for the full range of options, including all the Serials Control Option functions. If it is rendered 'inactive' by one of the codes, it is no longer available for any of the Serials Control option functions and Copy Specific Edit, but can still be used in the Holdings Option. If it is inactive, it indicates that the library will not be receiving any more current issues, but will be keeping its retrospective holdings. Should the title need to be reactivated, the value in the INACTIVE field can be deleted. Found in the LTS option. | |
| .03 | prediction pop-up | 0;3 | NUMERIC | This fields allows for the local adjustment of the prediction ability found in the Check-in Option. If no value is input, it defaults to a value of 5. Found in LTS option. | ||
| .04 | site name(+) | 0;4 | POINTER | 680.6 | E | This field is to identify the individual sites that have been combined into one VISN. |
| .05 | prev site da | 0;5 | NUMERIC | This is the site's previous DA number in order to remap entries to this new DA number. | ||
| 1.1 | placement | 1;3 | POINTER | 680.7 | This field holds the locations which are the final destination for any particular serials title. Found in HOL option. | |
| 1.5 | for-your-information | 1;5 | FREE TEXT | This is an optional field that allows the user to input information which will appear on the screen immediately under the title in the Check-in Option. It is useful for reminding technicians about peculiarities or specific instructions for certain titles. Found in LTS option. | ||
| 2.1 | microfilm holdings | 2;2 | FREE TEXT | This field allows the input of holdings statements for those holdings of a serials title which may be in microformat. In some libraries microformat holdings are stored separately from the paper holdings; thus in some cases it is desirable to have two different holdings statements. Found in HOL option. | ||
| 2.5 | microfilm vendor | 2;5 | FREE TEXT | The vendor for the microformat version of a serials title is usually different from the vendor for the current paper subscription. Also, not all serials microformat can be acquired from the same microformat vendor. Found in HOL option. | ||
| 2.6 | microfilm corefls vendor | 2;6 | POINTER | 392.31 | Enter the vendor from whom the microfilm was ordered. | |
| 3 | subject | 3;0 | MULTIPLE | 680.03 | This is the subject of the serial. | |
| 4 | category | 4;0 | MULTIPLE | 680.01 | This is the category of the serial. | |
| 5 | added date | 5;1 | DATE-TIME | This field allows a date to be entered in the Holdings Option to indicate when a serials title was first acquired. | ||
| 5.2 | recommendation | 5;2 | SET OF CODES | R:RETAIN D:DELETE | This field uses codes to signify if whether the retention decision for a serials title is 'retain' or 'delete'. Found in HOL option. | |
| 5.3 | deletion date | 5;3 | DATE-TIME | This field allows a date to be entered to indicate when a serials title will be discontinued or deleted. | ||
| 5.4 | deletion notes | 5;4 | FREE TEXT | This is a word-processing field where information on the decision to discontinue a serials title may be entered, such as name of staff member making this recommendation. | ||
| 6 | union list code | 6;0 | MULTIPLE | 680.02 | This field contains a set of codes to allow the indication of which union list authorities are recipients of the holdings of a particular library. Found in HOL option. | |
| 7 | initial copies ordered | 7;1 | NUMERIC | This field is used in the initial setup of the serials title in the LTS option and basically triggers the cloning action found in CSE. However, as numbers of copies change later over time, it is necessary to alter the value in this field. | ||
| 7.1 | copies ordered | COMPUTED | The number of copies of the serial is recorded in this field. | |||
| 8 | funding source | 8;1 | FREE TEXT | This field allows the identification of sources of funding for specific serials titles; such sources could be the local facility budget, research funds, RML funding, funding from library-raised revenues, tuition-support funds, etc. Found in PIE option. | ||
| 8.3 | unit cost | 8;3 | NUMERIC | This field is for the entry of the current year's subscription cost without service charge, for one subscription. Found in PIE option. | ||
| 8.4 | last year's unit cost | 8;4 | NUMERIC | This field is for the previous year's subscription cost without service charge, for one subscription. Found in PIE option. | ||
| 8.5 | service charge | 8;5 | NUMERIC | The vendor's service charge percentage is to be entered here; it will be applied to the UNIT COST field to derive the TOTAL COST. Found in PIE option. | ||
| 8.6 | total cost | COMPUTED | This field is computed from the UNIT COST and SERVICE CHARGE field. Found in PIE option. | |||
| 8.7 | p.o. number | 8;7 | FREE TEXT | This field allows the input of a purchase order number for a serials title. Found in PIE option. | ||
| 8.8 | contract number | 8;8 | FREE TEXT | This field allows the input of a contract number for a serials title. Found in PIE option. | ||
| 9 | brief summary holdings | 9;1 | FREE TEXT | This field allows the input of summary holdings for a serials title, which should be input in the form of opening and closing volumes and dates; for example, v. 5, 1966 - v. 10, 1971. If the title is still being received, the statement may be left open. Found in HOL option. | ||
| 9.1 | detailed holding | 12;0 | WORD-PROCESSING | This is a word-processing option field which allows the input of long, issue-specific holdings statements. Found in HOL option. | ||
| 9.4 | retention policy | 9;4 | FREE TEXT | This field allows the input of a number of years, a date, or other information which will indicate how much of a backfile of the title that the library plans to keep on hand. Found in HOL option. | ||
| 9.5 | binding priority | 9;5 | SET OF CODES | N:NO BINDING NEEDED L:LOW M:MEDIUM H:HIGH | This field is a set of codes to indicate the local library's priorities for binding a specific serials title. | |
| 9.8 | gaps | 11;0 | WORD-PROCESSING | This is a word-processing field where missing and/or sought issues and/or volumes may be listed. There is a gaps report which prints this field; this report can be used to acquire items from surplus lists. Found in HOL option. | ||
| 9.85 | remarks | 15;0 | WORD-PROCESSING | This field should contain your SEE references, See Also references, title changes--whatever you want printed under your title (besides holdings) when you run a printed holdings list. | ||
| 10.5 | renewal date (hc) | 10;5 | DATE-TIME | This field is for the input of the date that the paper subscription is due to be renewed. Found in HOL option. | ||
| 10.6 | renewal date (mf) | 10;6 | DATE-TIME | This field is for the input of the date that the microformat subscription is due to be renewed. Found in HOL option. | ||
| 10.7 | requestor | 10;7 | POINTER | 680.4 | This field is for the name of the person who requested this serials title be acquired. Found in HOL option. | |
| 10.8 | subscription period | 10;8 | NUMERIC | This field is for the length of the subscription period; decimals can be used to indicate a fraction of a year. Found in HOL option. | ||
| 12.3 | check-in notes | 16;0 | WORD-PROCESSING | This field is a word-processing field to allow specific notes concerning the check-in of a title to be entered. | ||
| 13 | binding date | 13;0 | MULTIPLE | 680.08 | Each serial may have a binding date. | |
| 14 | renewal notes | 17;0 | WORD-PROCESSING | Enter notes concerning the renewal of a subscription in this field. | ||
| 15 | ztotal | COMPUTED |