| # | Name | Location | Type | Details | Index | Description |
|---|---|---|---|---|---|---|
| .01 | name(+) | 0;1 | POINTER | 190 | B | This allows the identification of the request for a record with the entity defined in the record file. |
| 2 | date/time requested(+) | 0;2 | DATE-TIME | AD | This identifies the date, time when the request was made | |
| 3 | user requesting record | 0;3 | POINTER | 200 | This shows the person who made the request. | |
| 4 | date/time record needed(+) | 0;4 | DATE-TIME | C | This identifies the date, time when the record is needed. | |
| 5 | requestor(+) | 0;5 | POINTER | 195.9 | ABOR | This identifies the borrower who needs the record |
| 6 | request status | 0;6 | SET OF CODES | c:CHARGED x:CANCELLED r:REQUESTED n:NOT FILLABLE | This allows the system to differentiate the state of the request process. | |
| 7 | date/time current status | 0;7 | DATE-TIME | This defines the date, time when the current status was established. | ||
| 8 | user responsible for status | 0;8 | POINTER | 200 | This identifies the user in the system associated with the current status. | |
| 9 | cancel reason | 0;9 | POINTER | 195.6 | This differentiates the status of a canceled request. | |
| 10 | pull list | 0;10 | POINTER | 194.2 | AP | This identifies a list of requests which are logically grouped together to allow the system to perform a group action on a series of requests. |
| 11 | parent request | 0;11 | POINTER | 190.1 | APAR | This allows the system to create a series of linked requests so that the request for 1 record can spawn requests for logically associated records. |
| 12 | institution of requestor(+) | 0;12 | POINTER | 4 | This further identifies the requestor to support divisions within the system. | |
| 13 | date request last printed | 0;13 | DATE-TIME | This identifies the date, time the barcoded request label was printed in the system. | ||
| 14 | associated requestor | 0;14 | POINTER | 195.9 | This allows the system to associate one borrower with another borrower to further more fully describe the need for a record. | |
| 75 | comment | COMMENT;1 | FREE TEXT | This allows the addition of free text to more fully describe the request for a record. | ||
| 200 | elapsed time to current status | COMPUTED | This allows the system to quantify the status of a request and sort requests for priority. |