Files > AMENDMENTS

name

AMENDMENTS

number

443.6

location

^PRC(443.6,

description

This is a temporary holding file used to store a purchase order while an Amendment is being created. Changes to a P.O. are actually made to this file, and not to the original P.O. If the user completes and approves the Amendment, the changes are copied to the P.O. Whether approved or not, the "copy" is deleted from this file when the user is finished. The file is also used for amendments to Requisitions. *********DO NOT RE-INDEX THIS FILE**********

Fields

#	Name	Location	Type	Details	Index	Description
.01	purchase order number(+)	0;1	FREE TEXT		B	This is the purchase order number.
.02	method of payment(+)	0;2	POINTER	442.5		This is the method of payment for this purchase order.
.04	invoice address	12;6	FREE TEXT			The invoice address.
.06	priority of 2237	1;9	SET OF CODES	EM:EMERGENCY SP:SPECIAL ST:STANDARD		This field contains a code which indicates the priority of this order.
.07	primary 2237	0;12	POINTER	410		This field contains a pointer to the primary 2237 record for this amendment.
.08	estimated order?	7;3	BOOLEAN	Y:YES N:NO		This field indicates whether or not this is an estimated order.
.09	depot voucher no.	1;13	FREE TEXT			This is the depot voucher number.
.1	p.o. date	1;15	DATE-TIME			This is the purchase order date.
.2	emergency order?	1;17	BOOLEAN	Y:YES N:NO		Enter YES if this is an emergency order.
.25	local procurement reason code	1;19	POINTER	443.8		This is a pointer to the Local Procurement Reason Code File (#443.8). This code describes why the items are being purchased "open market".
.3	expendable/nonexpendable(+)	1;18	SET OF CODES	E:EXPENDABLE N:NON-EXPENDABLE		This is the indicator for procurement of expendable or nonexpendable items.
.5	supply status	7;1	POINTER	442.3		This is the Supply status of the order.
.7	supply status order	7;2	NUMERIC			This field is automatically updated when supply status changes.
.8	fiscal status order	7;4	NUMERIC			This field is automatically updated when supply status changes.
1	fcp(+)	0;3	FREE TEXT			This is the Fund Control Point.
1.4	appropriation(+)	0;4	FREE TEXT			This is the appropriation for this order.
2	cost center	0;5	FREE TEXT			This is the cost center for this order.
3	subaccount1	0;6	POINTER	420.2		This is the subaccount 1.
3.4	subamount1	0;7	NUMERIC			This is the subamount 1.
4	subaccount2	0;8	POINTER	420.2		This is the subaccount 2.
4.4	subamount2	0;9	NUMERIC			This is the subamount 2.
5	vendor(+)	1;1	POINTER	440		This is the name of the vendor for this purchase order.
5.2	requesting service(+)	1;2	POINTER	49		This is the requesting service for this order.
5.3	direct delivery patient	1;12	POINTER	440.2		This is the direct delivery patient, if applicable.
5.4	ship to	1;3	NUMERIC			This is the receiving location.
5.6	delivery location	1;11	FREE TEXT			This is the delivery location.
6	verbal purchase order (y/n)	1;4	BOOLEAN	Y:YES N:NO		YES indicates that this is a verbal purchase order.
6.2	confirmation copy (y/n)	1;5	BOOLEAN	Y:YES N:NO		YES indicates that this is a confirmation copy.
6.4	f.o.b. point	1;6	SET OF CODES	D:DESTINATION O:ORIGIN		This is the F.O.B. point.
6.9	original delivery date	0;20	DATE-TIME			This is the original delivery date.
7	delivery date(+)	0;10	DATE-TIME			This is the delivery date.
7.2	estimated cost	0;11	NUMERIC			This is the estimated cost for this purchase order.
8	source code(+)	1;7	POINTER	420.8		This is the source code for this purchase order.
8.1	astr. for source code	1;14	FREE TEXT			This field contains internal program code that controls printed output.
8.2	proposal	1;8	FREE TEXT			This is the proposal information that prints on the purchase order, if applicable.
9.2	prompt payment terms	5;0	MULTIPLE	443.66		These are the prompt payment terms for this order.
13	est. shipping and/or handling	0;13	NUMERIC			This is the estimated shipping and/or handling charge.
13.05	est. shipping boc(+)	23;1	FREE TEXT			Please enter BOC for EST. SHIPPING AND/OR HANDLING charges.
13.1	est. shipping line item no.	0;18	NUMERIC			This is the line item number of the estimated shipping date.
13.2	gov't b/l no.	12;7	FREE TEXT			The Government Bill of Lading.
13.3	ship via	12;8	FREE TEXT			The type of shipper (Air, Land, Sea).
13.4	gbl p.o.number	12;9	FREE TEXT			The P.O. number for the Gov. Bill of Lading.
14	discount	3;0	MULTIPLE	443.63		This is the amount of the discount.
15	line item count(+)	0;14	NUMERIC			This is the line item count.
16	pa/ppm/authorized buyer(+)	1;10	POINTER	200		This is the purchasing agent for this order.
16.5	validation code	12;2	FREE TEXT			The code for the validation.
16.7	validation version	12;11	NUMERIC			The version of the validation code.
16.8	esig code	12;12	FREE TEXT			The signature block name.
17	validation date/time	12;3	DATE-TIME			The date of the validation.
18	po printed time	12;1	DATE-TIME			The time the P.O. was printed.
18.5	edi message no.	12;10	NUMERIC			The EDI message number received.
18.6	need special handling?	12;13	BOOLEAN	Y:YES N:NO		This field is just a question to see if the special handling instructions are needed for the purchase order.
18.7	type of special handling	12;14	POINTER	443.4		This is a pointer field to file 443.4. The file contains special handling instructions which are displayed/printed on purchase orders. The special handling instructions are also sent in the CO segment of the PHA transaction.
19	agent assigned p.o.	12;4	POINTER	200		The Purchasing Agent assigned to the P.O.
19.2	date p.o. assigned	12;5	DATE-TIME			The date the P.O. was assigned the Purchase Agent.
24	administrative certifications	15;0	MULTIPLE	443.624		These are the administrative certifications for this purchase order.
26	bbfy	23;2	DATE-TIME			This field is the FMS 'BEGINNING BUGDET FISCAL YEAR'. This is set from 'PRC("BBFY")' variable. This variable is created through the 'FCP', 'FUND CONTROL POINT' field.
27	old po record	23;3	POINTER	443.6		This is the internal record number for the original purchase order.
28	new po record	23;4	POINTER	443.6		This is the internal record number for the new purchase order.
29	end date for service order	23;5	DATE-TIME			This field is the ending date for the Purchase order or 1358 for a service order used when the length of the service contract extends over a period greater than one month. It is used by Fiscal service at the time of obligation. When used in conjunction with the Auto Accrue flag, the ending date will determine the monthly accrual.
30	auto accrue	23;6	BOOLEAN	1:YES 0:NO		This field is used by Fiscal service to indicate whether a Purchase Order or 1358 for a service order should be accrued in FMS.
31	satellite station	23;7	POINTER	411		Please enter the satellite station to which this purchase order belongs to.
35	amount	9;0	MULTIPLE	443.7		This is the amount of the contract.
40	item	2;0	MULTIPLE	443.61		This is the item for which the amendment is being processed.
44	disputed	23;9	BOOLEAN	Y:YES N:NO		This field is to indicate whether a purchase card charge is being disputed.
46	purchase card number(+)	23;8	POINTER	440.5		This is the purchase card number being used for the purchase card order.
47	delivery order	23;10	BOOLEAN	Y:YES		This field indicates whether this order is a delivery order.
48	type of order	23;11	SET OF CODES	D:DELIVERY ORDER P:DETAILED PURCHASE CARD ORDER S:SIMPLIFED PURCHASE CARD ORDER		This field determines if a purchase order is a 'Detailed Purchase Card Order', 'Simplified Purchase Card Order' or a 'Delivery Order'.
50	amendment	6;0	MULTIPLE	443.67		This multiple contains information about all amendments to a purchase order.
51	sort group	23;13	POINTER	410.7		This is the sort group for this order.
52	classification of request	23;12	POINTER	410.2		This is the Classification of Request for this order.
53	pcdo vendor	23;14	POINTER	440		This vendor is for purchase card and delivery order.
54	receiving required?(+)	23;15	BOOLEAN	Y:YES N:NO		This field indicates if a purchase card purchase requires receiving.
55	purchase card ext. no.	23;16	FREE TEXT			This is the purchase card number assigned to the purchase card order.
56	purchase card user	23;17	POINTER	200		This is the user who entered the purchase card order.
57	approve reconciliation user	23;18	POINTER	200		This is the user who approves the reconciliation of a purchase card order.
58	date reconciled	23;19	DATE-TIME			This is the reconcilliation date for this purchase order.
60	purchase cost(+)	23;21	NUMERIC			This is the total dollar amount for a Simplified Purchase Card Order.
61	purchase card holder	23;22	POINTER	200		This is the Purchase Card Holder for the Purchase Card order.
62	pcdo 2237	23;23	POINTER	410		This is the 2237 attached to the purchase card/delivery order.
63	processing required in fiscal	24;1	BOOLEAN	N:NO		This field indicates if fiscal needs to process receiving report.
64	free text vendor	24;2	FREE TEXT			This is free text vendor for the Simplified Purchase Card Orders.
91	total amount(+)	0;15	NUMERIC			This is the total amount of the order.
92	net amount	0;16	NUMERIC			This is the net amount.
93	liquidated amount	0;17	NUMERIC			This is the liquidated amount.
97	prompt pay type(+)	12;15	SET OF CODES	A:NORMAL C:CONTRACT D:DAIRY E:EXEMPT F:PROGRESS M:MEAT P:PRODUCE V:PRIME VENDOR X:MONEY MANAGEMENT EXEMPT - NORMAL		This is the type of the PROMPT PAYMENT TERMS.
101	payable code	18;2	SET OF CODES	A:REGULAR POSTED B:IMPREST FUNDS J:DONATED		This is the payable code.
102	document identifier/common no.(+)	18;3	FREE TEXT			This is the document identifier/common number.
107	releasing facility number	18;1	FREE TEXT			This field is entered only if another facility is involved. Enter the 3 digit facility number.
501	certified p.o.	1;20	BOOLEAN	Y:YES N:NO		If the IFCAP Common Numbering System for this purchase order is a Certified entry answer YES.