This file contains entries which represent the functional subdivisions or departments of the laboratory, referred to by the Laboratory package software as accession areas. The file is used to define the site-specific information needed by your laboratory for each accession area. This includes the type of accession transform (or how often the accession numbers assigned to test performed in that area will be reset to 1), the abbreviation of the area (which becomes part of the accession identifying the specimen and test results), the order in which the data for tests performed in the area will be displayed and other specific information. Definitions of variables used: LRDFN = Internal entry in LR( that is being worked on. LRIDT = Inverse date/time that data is stored at. ^LR(LRDFN,"CH", LRAA = internal value of accession area ^LRO(68, LRAD = date working on in accession area ^LRO(68,LRAA,1, LRAN = accession number working on ^LRO(68,LRAA,1,LRAD,1, LRODT = order date ^LRO(69, LRSN = order entry within date ^LRO(69,LRORD,1, CROSS REFERENCE DESCRIPTION: ^LRO(68,"B",'ACCESSION AREA',LRAA) ^LRO(68,"AC",LRDFN,'DATE RESULTS AVAILABLE','DATA NODE') = used by the cumulative ^LRO(68,"AD",'LAB SECTION',LRAC) ^LRO(68,"AVS",LRAA,LRAD,LRAN)=LRDFN^LRIDT used by micro verify by supervisor ^LRO(68,"MI",LRDFN,LRIDT) used by micro for cumulative report ^LRO(68,LRAA,1,LRAD,1,LRAN,"AE") used for WKLD count ^LRO(68,LRAA,1,LRAD,1,"B",'ENTRY FILE 69',LRAN) ^LRO(68,LRAA,1,LRAD,1,"C",'IDENTITY',LRAN) ^LRO(68,LRAA,1,LRAD,1,"E",'LAB ARRIVAL TIME',LRAN) ^LRO(68,LRAA,1,LRAD,1,"D",'ORDER #',LRAN) ^LRO(68,LRAA,1,LRAD,1,"AC",'DATE/TIME COMPLETE',LRAN) ^LRO(68,LRAA,1,LRAD,1,"AD",'DATE COMPLETE',LRAN) ^LRO(68,LRAA,1,LRAD,4,"B",'LAB TEST',LRAN)
.01area(+)0;1FREE TEXTBThe accession area of the Lab.
.02lr subscript(+)0;2SET OF CODESCH:CHEM, HEM, TOX, RIA, SER, etc.
This represents the functional area of the Lab. Must be chosen from a set of codes.
.03clean up(+)0;3SET OF CODESD:DAILY
Triggered by the Accession Transform field. Determines frequency of clean up on accession lists.
.04common accession #'s with area0;4POINTER68AEIf another accession area is designated here, that other accession area will be used to find the next "available" accession number which will be updated on the other accession area.
.05accession transform(+)0;5POINTER62.07Determines when a new accession list begins. Points to the EXECUTE CODE file.
.051acc code.1;E1,220FREE TEXTMumps code that is triggered by the Accession Transform field.
.06verification code0;6POINTER62.07Points to EXECUTE CODE file.
.061ver code.2;E1,220FREE TEXTTriggered by the Verification Code field.
.07*identity control0;7POINTER62.07No longer used. Will be deleted in later version.
.071*ident code.3;E1,220FREE TEXTNo longer used. Will be deleted in later version.
.08print order0;8NUMERICThe print order of the Accession Area. If the entry is less than 1 it will not be displayed.
.085bypass rollover0;10BOOLEAN1:YES
If you choose not to bypass rollover (i.e., have a null entry), then any unverified data will be "rolled over" to the next day. You will not be allowed to have a duplicate accession number.
.09abbreviation(+)0;11FREE TEXTAbbreviation for the accession area. Must have programmer privileges to alter this entry.
.091associated division3;0MULTIPLE68.03
.092type of accession number.4;2SET OF CODESS:SHORT
This field determines whether a full unique accession number is used for barcoding and messages between instruments. The unique accession number is built from three different numbers, the accession area, the date, and the accession entry number. If 'S'hort is selected, the accession number used in barcodes and for input at the instrument keypad is treated the same as it was traditionally. The 'L'ong unique accession will always be generated, it just won't be used in communicating with the instrument, or for barcoding. Examples of the four accession transform types are: Daily/Weekly: 3242889999 where 32 is the Accession area identifier (field .091) 4 is the last digit of the year (1994) 288 is the Julian date for Oct 15, 1994 9999 is the 9,999th accession for that date If the 'L'ong version was 3242889999, 'S'hort would be 9999 If the 'L'ong version was 3242880001, 'S'hort would be 1 Yearly: 3294999999 where 32 is the Accession area identifier (field .091) 94 is the last two digits of the year (1994) 999999 is the 999,999th accession for that year If the 'L'ong version was 3294999999, 'S'hort would be 999999 If the 'L'ong version was 3294000001, 'S'hort would be 1 Quarterly: 3240499999 where 32 is the Accession area identifier (field .091) 4 is the last digit of the year (1994) 04 is the fourth quarter of 1994 99999 is the 99,999th accession for that quarter If the 'L'ong version was 3240499999, 'S'hort would be 99999 If the 'L'ong version was 3240400001, 'S'hort would be 1 Monthly: 3241299999 where 32 is the Accession area identifier (field .091) 4 is the last digit of the year (1994) 12 is the twelfth month of 1994 99999 is the 99,999th accession for that month If the 'L'ong version was 3241299999, 'S'hort would be 99999 If the 'L'ong version was 3241200001, 'S'hort would be 1
.097non lab accession area0;21BOOLEAN1:YES
This field indicates if this particular accession area is operated by another service other than Pathology & Laboratory Medicine. If this accession area in staffed or funded from non Pathology sources, mark this field yes. An example would be Blood Gas laboratory staffed or funded by Medicine service. HOWEVER If this accession area is used by Point of Care (ie. Nurses entering finger stick glucose) do not set this field to yes. Because in this case the location is relevant to DSS database. This field is used by the Laboratory DSS workload extraction routine to determine if the patient location should be passed or not.
.1responsible official0;9POINTER200The responsible official in the laboratory. Usually the Chief of Laboratory Service, or his designee.
.11inhibit area label printing0;12BOOLEAN0:NO
A YES entry stops all label printing for this accession area.
This field will be used to determine which lab division a particular accession area belongs. If this field is not filled in, CP (Clinical Pathology ) will be assumed.
.4numeric identifier.4;1FREE TEXTThis field is used to build the unique accession identifier number. It is used as the first two characters of the number. Use the numbers 1-9 and uppercase letters A-Z to designate the identifier. For example, if you enter 99 all accession identifiers for this accession area will start with 99, e.g. 9923400025. If a single character is used the system will append a leading zero to the unique identifier generated. No two accession areas can use the same identifier. Changing the identifier should only be performed when accessioning is not occurring and when a situation requires it since personnel will memorize this identifier as representing the accesson area. Do NOT switch identifiers between active accession areas since this could compromise the uniqueness of the resulting unique identifier (UID). The software when generating a UID checks for the existence of the UID it will create for an accession. If it currently exists the UID being created will have "00" as the numeric identifier.
.7lock for load/work list build.7;1BOOLEAN0:NO
This locks the accession to allow only ONE load/work list to build at a time.
.8lab oos location.8;1POINTER44Occassion Of Service (OOS) This field is used for passing data to the PCE API. This API is used to capture CPT codes for laboratory procedures. Special OOS Hospital locations have been created that are solely used for recording workload (No count locations). These OOS location all begin with 'LAB DIV' in their names. Example of name: LAB DIV 600 OOS ID 108 Where 600 is the Station Number from the Institution file (#4). Where 600 is the division Station Number where the work is done. Where 108 is the OOS ID (stop code) for the service doing the work. Note: The stop code could be one assigned to another service, ie Medicine. Stop Codes are not limited to Laboratory 108. The Laboratory Information Manager has special options used to create new OOS locations in HOSPITAL LOCATION file. These options are used when and new division is established or a new stop code is required. The location names are constructed by the option and should not be altered using FileMan. The naming convention is critical to the ability to assign OOS Hospital Locations to Laboratory Accession (#68) file. If a given Accession Area in the Accession file (#68) does not have a LAB OOS LOCATION S LOCATION (#.8) Hospital Location assigned, the DEFAULT LAB OOS LOCATION (#.8) from the LABORATORY SITE (#69.9) file will be used. If the DEFAULT LAB OOS LOCATION field is not defined, no workload will be captured.
.9user access authorization0;14POINTER19.1If left blank, any lab person may access this accession area. If filled in, only lab persons holding the key that is entered here may use this accession area.
1instrumentation controls.5;0MULTIPLE68.09Select the instrument (if appropriate, otherwise use the MANUAL selection) to be associated with the controls you will be selecting.
2date1;0MULTIPLE68.01The date of the accession.
5bar code print0;15SET OF CODES0:NONE
This field is used by the label print utilities to determine if bar code labels should be printed for this accession area.
5.1bar code pad.4;3NUMERICEnter the number of zeros ("0") to pad an accession number when printing a bar code using the accession number. Used when site needs a minimum length bar code on labels. Example if need a four digit bar code then enter four. This would produce the following: Accession number Bar Code 1 0001 12 0012 123 0123 1234 1234 12345 12345
5.2alternate label entry.4;4FREE TEXTSite can enter an alternate label entry point to be used instead of the standard lab label routine entry point defined in file LABORATORY SITE (#69.9). This field overrides the label routine settings in file LABORATORY SITE (#69.9) for this accession area. Field ALTERNATE LABEL ROUTINE (#5.3) must be completed for the software to use this field. See description of field #5.3.
5.3alternate label routine.4;5FREE TEXTSite can enter an alternate label routine to be used instead of the standard lab label routine defined in file LABORATORY SITE (#69.9). This field overrides the label routine settings in file LABORATORY SITE (#69.9) for this accession area. It is used in conjunction with field ALTERNATE LABEL ENTRY (#5.2) for building the variable LRLABEL.
8reserved0;18SET OF CODES1:2X5 UNEVEN
Reserved for future use. the same choices you have for the entire lab. If you have selected special label in this file then the routine will use this field to determine what label style to us for this accession area. The field Bar Code Printer will determine where the label will print. Remember these three field work together. The Bar code printer, the special label, and the label type. If you selected special label and leave this field blank the default will be the 2X5 uneven will be used. NOTE **** These are the same selection available under field # 302 of the LABORATORY SITE file (#69.9), LABEL TYPE.
This field should only be edited if this accession area is used for the purpose of workload definitions. This accession area is then used with load/worklist to define the area of the lab which should receive WKLD credit. SPECIMENS CAN NOT BE ACCESSIONED INTO THIS ACCESSION AREA. IT IS SOLELY FOR THE USE WKLD DEFAULT ANSWERS FOR LMIP/WKLD DATA COLLECTION.
10workload on0;16BOOLEAN1:YES
this field is used to activate wkld collection. Each accession area can be turned on independently. In order for this field to trigger wkld collection, the field WKLD STATS ON (#17) in the LABORATORY SITE (#69.9) file must also indicate ON.
11collect std/qc/repeats0;20BOOLEAN1:YES
If you wish to have the verification process to prompt the user for Standards, QC and Repeats after each session enter a Yes. This will cause the counts entered to be added to all test the user verified during that particular session. The function of entering this data can be also done by the option STD/QC/REPS/MANUAL WKLD COUNT [LR WKLD STD/QC/REPS] found on the Process Menu [LR DO!].
12external service area0;22BOOLEAN0:NO
This field determines if the Accession Area is defined for send out tests.

Referenced by 9 types

  1. AUTO INSTRUMENT (62.4) -- default accession area
  2. WKLD CODE (64) -- local acc area
  3. WKLD LOG FILE (64.03) -- accession area
  4. LAB LETTER (65.9) -- accession area
  5. ACCESSION (68) -- common accession #'s with area
  6. LOAD/WORK LIST (68.2) -- major accession area, lab subsection, work area
  7. WORKLIST HEADINGS (68.4) -- name
  8. LAB SECTION PRINT (69.2) -- name
  9. VBECS WORKLOAD CAPTURE (6002.01) -- accession area